Senior Administrative & Facilities Coordinator

Air Combat Effectiveness Consulting Group (ACE Group), LLC; Lexington Park (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

ACE Group is seeking an organized professional to provide comprehensive administrative, operational, and future financial-support functions within a busy division. The role covers facilities, security, logistics, and documentation while preparing for evolving finance and agreement-management duties.

The ideal candidate will manage multiple tasks, maintain accurate records, and serve as a reliable contact across teams.

Qualifications

• Must be eligible to obtain and maintain a Top Secret security clearance.
• Experience managing administrative, facilities, personnel-security, and operational support requirements in fast-paced environments.
• Strong organizational skills and attention to detail.
• Excellent written and oral communication skills; customer-service oriented.
• Experience supporting an office, division, laboratory, program office, or similar operational environment.
• Familiarity with personnel-security, access-control, facilities, procurement, and administrative processes.
• Proficiency with Microsoft Office applications and digital collaboration platforms.

Responsibilities

• Provide administrative and operational support for division activities.
• Manage GPC/P-Card ordering and BASICs requests.
• Coordinate DISS actions, security and visit requests.
• Oversee division seating, workspace needs, and service requests.
• Serve as POC for facilities, infrastructure, maintenance, and shipping.
• Maintain calendars, rosters, directories, and contact lists.
• Coordinate access documentation including CAC requests and onboarding paperwork.
• Manage division inventory and office supplies.

Skills

Top Secret clearance eligibility

Organizational skills

Written and oral communication

Record management

Independent work

Initiative

Learning agility

Office support experience

Education

BS/BA in Business, Management, Technical or Scientific

Tools

Microsoft Office

Digital collaboration platforms

Job description

ACE Group is seeking an organized professional to provide comprehensive administrative, operational, and future financial-support functions within a busy division. The role covers facilities, security, logistics, and documentation while preparing for evolving finance and agreement-management duties.

The ideal candidate will manage multiple tasks, maintain accurate records, and serve as a reliable contact across teams.