Facilities & Office Operations Coordinator

DCS Corporation; California (MD); On-site; USD 60,000 - 63,000; Full time

Job summary

DCS Corporation in Southern Maryland seeks a Facility Coordinator to oversee multiple facilities, issue Pos, monitor budgets, and coordinate with property managers and vendors. This office-based role requires daily presence, 5 days a week, with broad administrative support to the Director of Corporate Services.

Responsibilities include visitor screening, access control, maintenance scheduling, policy updates, and supporting internal communications and meetings.

Qualifications

• U.S. Citizenship is required.
• High School Diploma plus 7 years of experience.
• Familiar with basic office procedures and equipment (copiers, fax, printers, postage).
• Coordinate with property owner on lease issues and understand building plans.
• Excellent verbal and written communication.
• Proficient with Microsoft Office Suite, SharePoint and Deltek.
• Interpersonal, training and teamwork abilities.
• Strong problem-solving, organizational, and time-management skills.
• Experience with handling and shipping.
• Ability to lift 40 lb and work in varied conditions.

Responsibilities

• Answer incoming calls and route to the appropriate person.
• Screen Southern Maryland visitors and vendors per DCS guidelines.
• Distribute access badges and maintain visitor records.
• Open/close front office and keep reception area tidy.
• Ensure facility systems are operational through inspections and preventive maintenance.
• Monitor building functions and coordinate with internal teams and vendors.
• Act as central point of contact for vendors and internal clients.
• Develop and maintain a SharePoint filing system for all locations.
• Create and audit internal access control inventory; verify documents are uploaded.
• Track and maintain documentation on facility assets.
• Update space allotment across facilities and coordinate with Finance for quarterly reviews.
• Provide administrative support to the Director of Corporate Services.
• Support planning of internal meetings, training, vendor communications, and corporate events.
• Draft and distribute internal communications (emails, memos, letters, forms).
• Develop preventive maintenance schedules for buildings and equipment.
• Serve as liaison between DCS staff and external contractors.
• Distribute space allotment information to DCS Finance.
• Conduct OSHA safety inspections and coordinate corrective actions.
• Maintain a safe, OSHA-compliant environment across spaces.
• Administer fire safety, health, and security protocols.
• Support emergency preparedness planning and response.
• Receive, manage, and process work orders for timely resolution.
• Maintain relationships with vendors and service providers; coordinate repairs.
• Sort and distribute mail; manage deliveries and notify recipients.
• Track inventory levels for supplies and reorder as needed.
• Plan and coordinate Conference Room schedules and setups.
• Prepare weekly Corporate Services report by consolidating notes.
• Maintain office policies on travel, credit card use, safety, and risk.
• Manage office supplies and explore cost-saving options.
• Communicate with Facility Points of Contact across DCS offices.
• Perform other duties for Corporate Services.

Skills

MS Office Suite

SharePoint

Deltek

Verbal communication

Written communication

Interpersonal skills

Training skills

Problem solving

Organizational skills

Vendor coordination

Facilities experience

US Citizenship

Physical stamina

Education

High School Diploma

Tools

MS Office

SharePoint

Deltek

Job description

DCS Corporation in Southern Maryland seeks a Facility Coordinator to oversee multiple facilities, issue Pos, monitor budgets, and coordinate with property managers and vendors. This office-based role requires daily presence, 5 days a week, with broad administrative support to the Director of Corporate Services.

Responsibilities include visitor screening, access control, maintenance scheduling, policy updates, and supporting internal communications and meetings.