Facilities Operations & Safety Coordinator

Jobtailor; Hicksville (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Hicksville, NY seeks a Facilities Coordinator to support the Facility Manager in daily operations of a commercial office portfolio. You will coordinate maintenance, schedule services, and communicate with tenants to ensure service levels are met.

Ideal candidates have 4+ years in facilities or real estate operations, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Education level required: High School or equivalent.
• 4+ years in facilities or real estate operations.
• Experience in administrative office practices and procedures.
• Experience in coordinating and scheduling.
• Knowledge of safety procedures related to facilities management.
• Knowledge of facilities structures and general facilities maintenance.
• Strong verbal, written and interpersonal communication skills.
• PC literate with proficiency in Microsoft Office, Word, Excel, Outlook.
• Exceptional organizational, prioritization and follow‑up skills.
• Excellent research and analysis skills.
• Knowledge of basic office practices and procedures.
• Strong customer service skills.
• Ability to manage multiple tasks simultaneously and meet deadlines.

Responsibilities

• Works under the supervision of the Facility Manager in operation and maintenance of commercial office facilities.
• Assists in resolution of facilities maintenance issues.
• Addresses safety and operational matters in a timely manner.
• Schedules work and services, and records keeping for proper functioning of the property.
• Acts as liaison between occupants/tenants and Facility Manager for work requests.
• Monitors and maintains physical management of structures, equipment, and outdoor areas.
• Writes work orders for Maintenance Mechanics.
• Drafts memos and/or makes calls to occupants/tenants related to facilities issues.
• Schedules and participates in 24-hr emergency coverage in the facilities.
• Assists in establishing, implementing and monitoring a workplace safety program.
• Assists Facility Manager in preventative maintenance scheduling.
• Keeps abreast of changes to internal occupant space assignments.

Skills

Facilities coordination

Scheduling

Safety procedures

Communication

Microsoft Office

Organizational skills

Customer service

Multitasking

Education

High School Diploma or equivalent

Job description

Jobtailor in Hicksville, NY seeks a Facilities Coordinator to support the Facility Manager in daily operations of a commercial office portfolio. You will coordinate maintenance, schedule services, and communicate with tenants to ensure service levels are met.

Ideal candidates have 4+ years in facilities or real estate operations, strong organizational and communication skills, and proficiency with Microsoft Office.