Facilities Coordinator

Northbound Search; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

A global investment management firm is seeking a Facilities Coordinator to enhance the operations of its New York office. The role involves overseeing maintenance tasks, managing vendor relationships, and ensuring office supplies are well-stocked. Candidates should have experience in facilities management, proficiency in Microsoft Office, and the ability to lift up to 50 lbs. It's essential for maintaining an efficient and well-maintained workplace environment. This position offers a chance to contribute significantly to daily operations.

Qualifications

• Experience in facilities management within a professional office environment.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Valid driver’s license required.

Responsibilities

• Oversee office maintenance and perform handyman tasks.
• Coordinate complex repairs with building management.
• Manage appliance upkeep and routine checks.
• Maintain inventory of office supplies and tools.
• Assist with daily lunch distribution and vendor relationships.
• Support internal office moves and space reconfigurations.

Skills

Experience in facilities management

Proficiency in Microsoft Outlook

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Ability to lift up to 50 lbs

Education

Associate’s degree preferred

Job description

A well-established, global investment management firm is seeking a Facilities Coordinator to support the day-to-day operations of its New York office. This role reports to the Office Manager and partners closely with the Facilities team to ensure a seamless, efficient, and well-maintained workplace environment.

Responsibilities:

• Oversee office maintenance and perform basic handyman tasks, including minor repairs, furniture assembly, fixture installations, and troubleshooting general facility issues
• Coordinate complex repairs and maintenance with building management and external service providers
• Manage appliance upkeep, conduct routine checks, and coordinate vendor servicing as needed
• Maintain inventory, including pantry stock, office supplies, and basic maintenance tools and materials
• Assist with daily lunch distributionBuild and maintain strong vendor relationships
• Support internal office moves and space reconfigurations

Qualifications:

• Associate’s degree preferred
• Experience in facilities management within a professional office environment
• Proficiency in Microsoft Outlook, Word, Excel, and Teams
• Valid driver’s license
• Ability to lift up to 50 lbs