Brooklyn Office Administrator — Keep Things Running Smoothly

SBH Career; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

SBH Career is seeking an Office Administrator in Brooklyn, NY to support day-to-day operations and maintain a welcoming workplace. This hands-on role coordinates logistics, supplies, vendors, meetings, onboarding needs, and various admin projects across departments.

The ideal candidate is organized, dependable, and proactive, with strong communication skills and the ability to own details in a fast-paced environment.

Qualifications

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Professional and personable with strong written and verbal communication skills.

Responsibilities

• Support day-to-day office operations across departments.
• Maintain office supplies and inventory, including vendor coordination.
• Coordinate mail, deliveries, office equipment, and facility-related requests.
• Help maintain a clean, organized, professional, and welcoming office environment.
• Manage workplace amenities, refreshments, supplies, and other hospitality needs.
• Serve as a point of contact for employees regarding general office and administrative requests.
• Coordinate meetings, conference rooms, and office spaces for internal and external meetings.
• Support new-hire onboarding logistics, including workspace setup, supplies, badges, and equipment coordination.
• Assist with company events, team-building activities, office celebrations, and internal meetings.
• Coordinate company apparel, merchandise, and related inventory as needed.
• Maintain organized administrative records, documentation, and tracking systems.
• Assist various departments with data entry, administrative projects, and operational coordination.
• Communicate professionally with employees, leadership, vendors, visitors, and clients.
• Assist leadership and department managers with administrative tasks and special projects.
• Coordinate routine approvals, signatures, invoices, and other administrative workflows.
• Proactively monitor office needs and identify opportunities to improve organization, efficiency, and the overall workplace experience.
• Handle sensitive company and employee information with professionalism, discretion, and confidentiality.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Problem-solving

Team collaboration

Time management

Tools

Google Workspace

Microsoft Office

Job description

SBH Career is seeking an Office Administrator in Brooklyn, NY to support day-to-day operations and maintain a welcoming workplace. This hands-on role coordinates logistics, supplies, vendors, meetings, onboarding needs, and various admin projects across departments.

The ideal candidate is organized, dependable, and proactive, with strong communication skills and the ability to own details in a fast-paced environment.