Facilities Operations Manager: Maintenance & Compliance

Jobtailor; Malvern (Chester County); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor is seeking a Facilities Manager for our Malvern, PA site. You will lead maintenance, vendor management, and facility improvement programs while coaching a facilities team and ensuring compliance with safety and building standards.

You will manage budgets, plan capital projects, and partner with internal departments and the property manager to optimize operations and reporting. This role reports to the Associate Director, Facilities.

Qualifications

• Minimum of 5-10 years of experience in facilities management or a related function.
• Experience managing vendors and construction or maintenance contractors
• Excellent verbal and written communication skills
• Organization and planning skills
• Intermediate skills with Microsoft Office Suite
• Ability to learn specific software used in the Facilities department
• Ability to physically access and inspect facility areas, including mechanical rooms, electrical rooms, boiler rooms, rooftops, and equipment penthouses
• Ability to respond to facility needs during standard business hours and support time-sensitive building or operational issues as needed
• Ability to communicate effectively with employees, vendors, property management, and internal business partners
• Ability to use a computer, phone, and standard office equipment for extended periods

Responsibilities

• Lead maintenance, operations, vendor management, and facility improvement activities at the Malvern, PA facility
• Manage, coach, and develop facilities staff
• Oversee maintenance, inspections, repairs, and replacement planning for building systems
• Manage contracted vendors and service providers
• Develop annual operating budgets, monitor monthly spend, and prepare capital plans and cost estimates
• Lead renovations, expansions, equipment installations, and operational improvement projects
• Ensure facility procedures and contractor activities comply with local, state, and federal requirements, including OSHA, EPA, NRC, safety, environmental, and building code standards
• Serve as primary liaison with the property manager and internal departments on site operations, onboarding, offboarding, access control, and facility support
• Maintain records of maintenance schedules, equipment service, inspections, incidents, and facility activities
• Prepare reports for senior management
• Report directly to the Associate Director, Facilities

Skills

Vendor management

Budget development

Communication skills

Organization

Planning

Facilities management

Tools

Microsoft Office Suite

Facilities-related systems

Job description

Jobtailor is seeking a Facilities Manager for our Malvern, PA site. You will lead maintenance, vendor management, and facility improvement programs while coaching a facilities team and ensuring compliance with safety and building standards.

You will manage budgets, plan capital projects, and partner with internal departments and the property manager to optimize operations and reporting. This role reports to the Associate Director, Facilities.