Manager, Facilities Management

Jobtailor; Malvern (Chester County); On-site; USD 85,000 - 120,000; Full time

Job summary

Jobtailor is seeking a Facilities Manager for our Malvern, PA site. You will lead maintenance, vendor management, and facility improvement programs while coaching a facilities team and ensuring compliance with safety and building standards.

You will manage budgets, plan capital projects, and partner with internal departments and the property manager to optimize operations and reporting. This role reports to the Associate Director, Facilities.

Qualifications

• Minimum of 5-10 years of experience in facilities management or a related function.
• Experience managing vendors and construction or maintenance contractors
• Excellent verbal and written communication skills
• Organization and planning skills
• Intermediate skills with Microsoft Office Suite
• Ability to learn specific software used in the Facilities department
• Ability to physically access and inspect facility areas, including mechanical rooms, electrical rooms, boiler rooms, rooftops, and equipment penthouses
• Ability to respond to facility needs during standard business hours and support time-sensitive building or operational issues as needed
• Ability to communicate effectively with employees, vendors, property management, and internal business partners
• Ability to use a computer, phone, and standard office equipment for extended periods

Responsibilities

• Lead maintenance, operations, vendor management, and facility improvement activities at the Malvern, PA facility
• Manage, coach, and develop facilities staff
• Oversee maintenance, inspections, repairs, and replacement planning for building systems
• Manage contracted vendors and service providers
• Develop annual operating budgets, monitor monthly spend, and prepare capital plans and cost estimates
• Lead renovations, expansions, equipment installations, and operational improvement projects
• Ensure facility procedures and contractor activities comply with local, state, and federal requirements, including OSHA, EPA, NRC, safety, environmental, and building code standards
• Serve as primary liaison with the property manager and internal departments on site operations, onboarding, offboarding, access control, and facility support
• Maintain records of maintenance schedules, equipment service, inspections, incidents, and facility activities
• Prepare reports for senior management
• Report directly to the Associate Director, Facilities

Skills

Vendor management

Budget development

Communication skills

Organization

Planning

Facilities management

Tools

Microsoft Office Suite

Facilities-related systems

Job description

• Lead maintenance, operations, vendor management, and facility improvement activities at the Malvern, PA facility
• Manage, coach, and develop facilities staff
• Oversee maintenance, inspections, repairs, and replacement planning for building systems
• Manage contracted vendors and service providers
• Develop annual operating budgets, monitor monthly spend, and prepare capital plans and cost estimates
• Lead renovations, expansions, equipment installations, and operational improvement projects
• Ensure facility procedures and contractor activities comply with local, state, and federal requirements, including OSHA, EPA, NRC, safety, environmental, and building code standards
• Serve as primary liaison with the property manager and internal departments on site operations, onboarding, offboarding, access control, and facility support
• Maintain records of maintenance schedules, equipment service, inspections, incidents, and facility activities
• Prepare reports for senior management
• Report directly to the Associate Director, Facilities

Requirements

• Minimum of 5-10 years of experience in facilities management or a related function
• Experience managing vendors and construction or maintenance contractors
• Excellent verbal and written communication skills
• Organization and planning skills
• Intermediate skills with Microsoft Office Suite
• Ability to learn specific software used in the Facilities department
• Ability to physically access and inspect facility areas, including mechanical rooms, electrical rooms, boiler rooms, rooftops, and equipment penthouses
• Ability to respond to facility needs during standard business hours and support time-sensitive building or operational issues as needed
• Ability to communicate effectively with employees, vendors, property management, and internal business partners
• Ability to use standard office technology and facilities-related systems to manage records, reports, work orders, and communications
• Ability to sit, stand, walk, bend, reach, climb stairs or ladders, and move through office, mechanical, electrical, boiler, rooftop, and equipment areas
• Ability to occasionally lift, carry, push, or pull items associated with general facilities work, meetings, inspections, or vendor coordination
• Ability to use a computer, phone, and standard office equipment for extended periods

Core Competencies

Demonstrates extensive experience in Facilities Management, including vendor management, budget development, and compliance with safety and environmental standards. Proficient in overseeing maintenance operations and leading facility improvement projects while ensuring effective communication with stakeholders.

Highest-signal resume keywords

• Facilities Management
• Vendor Management
• Budget Development
• OSHA Compliance
• Microsoft Office Suite

ATS Optimization Keywords

Hard Skills

• Maintenance Oversight
• Inspection Planning
• Repair Management
• Capital Planning
• Operational Improvement Projects
• Record Keeping
• Report Preparation
• Construction Management
• Safety Standards Compliance
• Building Code Standards

Soft Skills

• Excellent Communication Skills
• Organization Skills
• Planning Skills
• Coaching Skills
• Interpersonal Skills

Industry Keywords

• OSHA
• EPA
• NRC
• Facility Improvement
• Vendor Coordination

Tools & Technologies

• Facilities-Related Systems
• Standard Office Technology
• Microsoft Office Suite