Facilities Operations & Lease Admin Associate

Complete Building Services; Bethesda (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

Complete Building Services is seeking an Assistant Property Manager to support daily operations and maintenance of a commercial property portfolio in Bethesda, MD. You will manage staff, vendors, and building operations in the manager's absence, while ensuring tenant satisfaction and adherence to budgets.

The role requires a minimum of two years in construction/property/facilities management, strong Excel skills, and the ability to negotiate and manage financials.

Qualifications

• Two years of experience in construction/property/facilities management required; a bachelor’s degree in a related field preferred.
• Computer proficiency with expert Excel experience and strong budgeting, negotiation and financial acumen required.
• Must possess strong organization, attention to detail, problem-solving and communication skills.

Responsibilities

• Facilitates overall management of repairs and preventative maintenance operations and maintains costs and procedures.
• Primary contact with tenants; manages work-order system and responds to requests.
• Prepares and distributes monthly activity reports to owners, tenants, and management.
• Oversees lease administration, rent collections and delinquency follow-up.
• Enforces SOPs, maintenance policies, and work instructions for work orders.
• Partners with Property Manager to supervise maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention and life-safety compliance.
• Ensures compliance with building, fire, electrical, mechanical standards and codes.
• Produces and monitors purchase orders for materials/services per Asset budget.
• Assists with management of retail space including tenant communications.

Skills

Excel

Budgeting

Negotiation

Financial acumen

Organization

Attention to detail

Problem-solving

Written/verbal communication

Trade-negotiation

Relationship-building

Education

Bachelor’s degree in related field

Tools

Excel

Job description

Complete Building Services is seeking an Assistant Property Manager to support daily operations and maintenance of a commercial property portfolio in Bethesda, MD. You will manage staff, vendors, and building operations in the manager's absence, while ensuring tenant satisfaction and adherence to budgets.

The role requires a minimum of two years in construction/property/facilities management, strong Excel skills, and the ability to negotiate and manage financials.