Assistant Property Manager

Complete Building Services; Bethesda (MD); On-site; USD 60,000 - 85,000; Full time

Job summary

Complete Building Services is seeking an Assistant Property Manager to support daily operations and maintenance of a commercial property portfolio in Bethesda, MD. You will manage staff, vendors, and building operations in the manager's absence, while ensuring tenant satisfaction and adherence to budgets.

The role requires a minimum of two years in construction/property/facilities management, strong Excel skills, and the ability to negotiate and manage financials.

Qualifications

• Two years of experience in construction/property/facilities management required; a bachelor’s degree in a related field preferred.
• Computer proficiency with expert Excel experience and strong budgeting, negotiation and financial acumen required.
• Must possess strong organization, attention to detail, problem-solving and communication skills.

Responsibilities

• Facilitates overall management of repairs and preventative maintenance operations and maintains costs and procedures.
• Primary contact with tenants; manages work-order system and responds to requests.
• Prepares and distributes monthly activity reports to owners, tenants, and management.
• Oversees lease administration, rent collections and delinquency follow-up.
• Enforces SOPs, maintenance policies, and work instructions for work orders.
• Partners with Property Manager to supervise maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention and life-safety compliance.
• Ensures compliance with building, fire, electrical, mechanical standards and codes.
• Produces and monitors purchase orders for materials/services per Asset budget.
• Assists with management of retail space including tenant communications.

Skills

Excel

Budgeting

Negotiation

Financial acumen

Organization

Attention to detail

Problem-solving

Written/verbal communication

Trade-negotiation

Relationship-building

Education

Bachelor’s degree in related field

Tools

Excel

Job description

• Facilitates the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
• Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.
• Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget.
• Assist with management of retail space of building, including communication with tenants.

You Should Have

• Minimum of two (2) years of experience working in construction/property/facilities management is required. A bachelor’s degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• Must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
• Must be able to work independently with limited supervision and as part of a larger team.

Why You'll Love Working With Us

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

LOCATION:

Corporate Office, 7101 Wisconsin Ave, Suite 700, Bethesda, MD 20814