Assistant Property Manager

The Donohoe Companies, Inc.; Bethesda (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

The Donohoe Companies, Inc. is seeking an Assistant Property Manager to help oversee commercial property operations and maintenance. This role involves managing staff, vendors, and tenant communications, ensuring compliance with safety standards and regulations.

The ideal candidate should have at least two years of experience in facilities management, strong Excel skills, and excellent communication abilities. A bachelor’s degree in a relevant field is preferred.

Qualifications

• Minimum of two years of experience in construction/property/facilities management required.
• Expertise in budgeting and negotiation necessary.
• Strong organization and attention to detail required.

Responsibilities

• Manage daily operations and maintenance of commercial properties.
• Oversee work-order system and tenant correspondence.
• Administer lease, collections, and delinquency follow up.

Skills

Construction/property/facilities management

Excel proficiency

Problem-solving

Attention to detail

Written/verbal communication

Trade-negotiation

Relationship-building

Education

Bachelor’s degree in a related field

Job description

Overview

The Assistant Property Manager is responsible for assisting the Property Manager in the daily operation and maintenance of a commercial property location(s). The Assistant Property Manager will be accountable for managing the staff, vendors and building operations in the absence of a dedicated Property Manager.

LOCATION: Corporate Office, 7101 Wisconsin Ave, Suite 700, Bethesda, MD 20814

Responsibilities

• Facilitates the overall management of building repairs and preventative maintenance operations. Ensures facility operations, cost-management, maintenance policies/procedures/work orders are maintained.
• Primary contact with building tenants. Manages the work-order system; receives and interprets requests and implements appropriate responses.
• Oversees correspondence to owners, tenants, vendors, and management. Prepares and distributes monthly activity reports.
• Accountable for lease administration, rent collections, and delinquency follow up.
• Enforces standard operating procedures, maintenance policies and work instructions to address maintenance and repair work orders.
• Partners with Property Manager to supervise building maintenance personnel, contractors, and outsourced services.
• Facilitates loss prevention, injury prevention programs, and compliance with life safety standards.
• Ensures compliance with applicable building, fire, electrical, mechanical system standards, and codes.
• Produces and monitors purchase orders for materials or services ordered in accordance with Asset budget.
• Assist with management of retail space of building, including communication with tenants.

Qualifications

• Minimum of two (2) years of experience working in construction/property/facilities management is required. A bachelor’s degree in a related field of study is preferred.
• Computer proficiency, including expert Excel experience, and strong budgeting, negotiation and financial acumen is required.
• Must possess strong organization, attention to detail, problem-solving, written/verbal communication, trade-negotiation and relationship-building skills.
• Working knowledge of building operations and systems, mechanical, HVAC, and a general understanding of construction is required.
• Must be able to work independently with limited supervision and as part of a larger team.