Facilities & Operations Lead — Boston Arts Center

GrubStreet Inc.; Boston (MA); On-site; USD 75,000 - 100,000; Full time

Job summary

GrubStreet seeks a Facilities & Operations Manager to oversee daily facilities operations at our Boston headquarters. You will serve as the on-site facilities responder, manage maintenance, inspections, and vendor relationships, and support administrative and programmatic operations with a small team.

The role is five days on-site, with 75% focus on space/facilities management and 25% on administrative tasks, reporting to the Managing Director.

Qualifications

• 3–5+ years of experience in facilities management, property operations, and/or office operations.
• Experience with building systems, preventive maintenance, inspections, and emergency procedures.
• Experience managing vendors, contractors, and space-management providers.
• Strong organizational and project management skills for multiple priorities.

Responsibilities

• Oversee daily facilities operations for GrubStreet’s Boston headquarters and act as primary on-site facilities responder.
• Maintain maintenance schedules, inspections, permits, and building systems readiness.
• Coordinate with vendors, space partners, and internal staff for space-related needs and emergencies.
• Supervise part-time Operations Assistants and oversee front desk coverage and workflow.
• Ensure spaces are prepared for classes, events, and rentals and review vendor invoices.

Skills

Facilities management

Property operations

Office operations

Vendor management

Public-facing role

Project management

Communication

On-site work

Education

Degree not required

Job description

GrubStreet seeks a Facilities & Operations Manager to oversee daily facilities operations at our Boston headquarters. You will serve as the on-site facilities responder, manage maintenance, inspections, and vendor relationships, and support administrative and programmatic operations with a small team.

The role is five days on-site, with 75% focus on space/facilities management and 25% on administrative tasks, reporting to the Managing Director.