Facilities Operations Coordinator: Keep Offices Running

cw; Cambridge (MA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Retirement savings plan

Paid time off

Job summary

Cushman & Wakefield is seeking a Facility Services Operations Coordinator in Cambridge, MA. The role provides administrative and operational support for daily site activities and coordinates facility services to maintain a safe, organized, and efficient workplace.

Responsibilities include processing maintenance requests, coordinating with vendors, supervising staff, managing supplies, and supporting onboarding and safety/compliance tasks.

Qualifications

• Associate or Bachelor's degree in Business Administration, Facilities Management, or related field preferred.
• 2+ years of experience in office administration, facilities coordination, or similar roles.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office and standard workplace systems.
• Good interpersonal and written/spoken communication skills.

Responsibilities

• Coordinate day-to-day facility operations, including maintenance requests, workspace setup, and general office services.
• Serve as a primary contact for facility-related questions and support requests.
• Coordinate with vendors and building management for maintenance, repairs and services.
• Oversee building maintenance, HVAC, plumbing, electrical systems and landscaping.
• Negotiate contracts with outside contractors for cleaning, catering, security, and landscaping.
• Supervise maintenance, janitorial, and security teams.
• Maintain office supplies, site documentation and records.
• Provide admin support to site leadership and assist with meetings/events.
• Support onboarding logistics and site access for employees.
• Assist with safety, compliance and facility documentation requirements.

Skills

Organizational skills

Communication skills

Problem-solving

Interpersonal skills

Written and spoken communication

Education

Associate or Bachelor's degree in Business Administration/Facilities Management

Tools

Microsoft Office

Job description

Cushman & Wakefield is seeking a Facility Services Operations Coordinator in Cambridge, MA. The role provides administrative and operational support for daily site activities and coordinates facility services to maintain a safe, organized, and efficient workplace.

Responsibilities include processing maintenance requests, coordinating with vendors, supervising staff, managing supplies, and supporting onboarding and safety/compliance tasks.