Facilities Operations Coordinator

F3 Marina; Town of Brookfield (WI); On-site; USD 32,000 - 45,000; Full time

Job summary

Founders 3 Real Estate Services Company is seeking a Service Administrator in Wisconsin to act as the hub for Maintenance, Facilities, and HVAC operations. The role focuses on coordinating service requests, managing work orders, and ensuring documentation and billing are accurate.

The position reports to the Director of Maintenance. The role requires strong organizational skills, the ability to handle multiple priorities, and exceptional customer service.

Qualifications

• Strong organizational, problem-solving, and time-management skills.
• Experience coordinating maintenance, facilities, or property management operations is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication with property managers, tenants, clients, vendors, and subcontractors.
• Experience with billing, AP data entry, and invoices is a plus.

Responsibilities

• Coordinate and manage maintenance and HVAC work orders from start to completion.
• Schedule service calls, inspections, preventive maintenance, and recurring work.
• Support Maintenance and HVAC leadership, Building Engineers, and technicians.
• Communicate with property managers, tenants, clients, vendors, and subcontractors.
• Assist with billing, invoices, AP data entry, credit card reconciliation, and proposals.
• Maintain accurate records, databases, service documentation, and compliance information.
• Use systems such as Yardi, OSP, Microsoft Office, and other company software.

Skills

Strong organizational skills

Problem-solving

Time-management

Communication with stakeholders

Education

Associate degree in Business Administration, Facilities Management, Accounting, or related field

Tools

Yardi

OSP

Microsoft Office

Job description

Founders 3 Real Estate Services Company is seeking a Service Administrator in Wisconsin to act as the hub for Maintenance, Facilities, and HVAC operations. The role focuses on coordinating service requests, managing work orders, and ensuring documentation and billing are accurate.

The position reports to the Director of Maintenance. The role requires strong organizational skills, the ability to handle multiple priorities, and exceptional customer service.