Facilities Operations Coordinator (Hybrid)

Hogan Lovells; United States; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Hogan Lovells is seeking an Assistant Facilities Manager to support the Operations and Office Services teams. You will handle invoicing, procurement processes, contractor coordination, and onboarding/offboarding of contractors across the firm’s facilities network.

You will work in a hybrid pattern (office and remote) to support the Global Operations Director and Office Services Managers, contributing to the sustainability program and ISO 14001 initiatives.

Qualifications

• Excellent administrative and organisational abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint.

Responsibilities

• Act as a point of contact for Operations and Office Services for internal and external communications.
• Process invoices on Chrome River and handle invoicing queries; raise POs and update tracker.
• Manage new starter and leaver processes for third-party contractors; set up logins and equipment.
• Coordinate contractor visits with documented permits, risk assessments and method statements.

Skills

Administrative skills

Communication skills

Microsoft Office

Problem solving

Supplier management

Attention to detail

Team collaboration

Tools

Chrome River

PO database

Job description

Hogan Lovells is seeking an Assistant Facilities Manager to support the Operations and Office Services teams. You will handle invoicing, procurement processes, contractor coordination, and onboarding/offboarding of contractors across the firm’s facilities network.

You will work in a hybrid pattern (office and remote) to support the Global Operations Director and Office Services Managers, contributing to the sustainability program and ISO 14001 initiatives.