Facilities Operations Coordinator — Assistant Manager

Bill Alexander Ford Lincoln; Chesapeake (WV); On-site; USD 75,000 - 108,000; Full time

Job summary

Bill Alexander Ford Lincoln is seeking an experienced Assistant Facilities Manager to support the daily operations, maintenance, safety, and overall functionality of our facilities on a full-time contract basis.

You will coordinate maintenance activities, work with vendors and service providers, monitor conditions, and ensure a safe, well-maintained workplace while collaborating with employees and internal departments.

Qualifications

• Bachelor's degree or equivalent in facilities management or related field.
• 3+ years of facilities management, building operations, or related experience.
• Knowledge of preventive maintenance, vendor management, and safety practices.
• Experience coordinating contractors and service providers.
• Proficient in budgeting, invoicing, and contract management.

Responsibilities

• Assist with daily management and operation of company facilities.
• Support development and implementation of facility maintenance schedules and procedures.
• Coordinate preventive and corrective maintenance for building systems and facilities.
• Conduct regular facility inspections and identify issues.
• Coordinate with vendors, contractors, and service providers for repairs and maintenance.
• Monitor work by external contractors to ensure quality and safety standards.
• Assist with facility budgets, invoices, purchase orders, and service contracts.
• Maintain records for maintenance, inspections, assets, and vendor services.
• Support workplace moves, space planning, and facility improvement projects.
• Respond to employee requests and facility-related concerns promptly.
• Help ensure compliance with safety policies and regulations.
• Assist with emergency preparedness and business continuity procedures.
• Monitor inventory and procurement of supplies and services.
• Support energy efficiency and cost-reduction initiatives.

Skills

Facilities management experience

Vendor management

Budget management

Communication skills

MS Office proficiency

Building systems knowledge

Education

Bachelor's degree in Facilities Management or related field

Tools

Facilities management software

Microsoft Office

Job description

Bill Alexander Ford Lincoln is seeking an experienced Assistant Facilities Manager to support the daily operations, maintenance, safety, and overall functionality of our facilities on a full-time contract basis.

You will coordinate maintenance activities, work with vendors and service providers, monitor conditions, and ensure a safe, well-maintained workplace while collaborating with employees and internal departments.