Facilities Operations Associate (On‑Site, Contract)

Bill Alexander Ford Lincoln; Norfolk (VA); On-site; USD 75,000 - 108,000; Full time

Job summary

Bill Alexander Ford Lincoln is seeking an Assistant Facilities Manager to support daily operations, safety, and maintenance across facilities. This role involves coordinating preventive maintenance, vendor relations, and budget activities, with on-site responsibilities and a contract-oriented framework.

The ideal candidate has 3+ years in facilities management, a relevant degree, strong organizational and communication skills, and familiarity with FM systems.

Qualifications

• Bachelor's degree preferred.
• 3+ years of facilities management experience.
• Knowledge of facility operations, preventive maintenance, vendor management, and safety practices.
• Experience coordinating contractors, service providers and maintenance projects.
• Strong organizational, time-management, and multitasking skills.
• Proficiency with Microsoft Office and familiarity with FM systems.
• Experience managing budgets, invoices, purchase orders or service contracts.
• Knowledge of building systems (HVAC, electrical, plumbing) is a plus.
• Relevant certifications (FMP/CFM/IFMA) preferred but not required.

Responsibilities

• Assist daily management and operation of facilities and workspaces.
• Support maintenance schedules and procedures.
• Coordinate preventive and corrective maintenance for systems and facilities.
• Conduct regular facility inspections and address issues.
• Coordinate with vendors and contractors for repairs and services.
• Monitor contractor work to ensure quality and safety standards.
• Assist with budgets, invoices, POs, and service contracts.
• Maintain records for maintenance, assets, and services.
• Support moves, space planning, and facility improvement projects.
• Respond to employee requests promptly.
• Assist with safety compliance and emergency procedures.
• Monitor inventory and purchasing of supplies.
• Support energy efficiency and cost-reduction initiatives.
• Prepare operational reports on maintenance and performance.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Time management

Education

Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or related field

Tools

Microsoft Office

Facilities management software

Job description

Bill Alexander Ford Lincoln is seeking an Assistant Facilities Manager to support daily operations, safety, and maintenance across facilities. This role involves coordinating preventive maintenance, vendor relations, and budget activities, with on-site responsibilities and a contract-oriented framework.

The ideal candidate has 3+ years in facilities management, a relevant degree, strong organizational and communication skills, and familiarity with FM systems.