Facilities & Operations Coordinator

Jones Lang LaSalle Incorporated; Chicago (IL); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay early access

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to join our on-site team in Chicago, IL. The role focuses on coordinating facility operations, managing parking, and supporting procurement alongside financial processes.

The candidate will work with the facilities management team to ensure smooth workplace operations and high service levels. The position requires a high school diploma or equivalent and 2+ years in facility administration or related roles.

Qualifications

• High school diploma or equivalent is required.
• 2+ years of experience in facility administration, property management, or related operations role.
• Superior customer service skills with professionalism under pressure.
• Strong computer skills including Microsoft Office and facility management portals.
• Able to manage multiple administrative and operational tasks including financial processes.
• Excellent written, verbal, and interpersonal communication skills.

Responsibilities

• Monitor facility operations and serve as the primary contact for clients, visitors, vendors, and service providers.
• Manage parking operations including permits, space assignments, and parking issue resolution.
• Process and track facility tickets through portals with timely follow-up.
• Coordinate procurement activities with finance, issue purchase orders, and oversee contracts.
• Provide hands-on support for events, furniture moves, and space reconfigurations.
• Handle AP/AR, assist with budget requests and variance analysis.

Skills

Customer service

Multi-tasking

Communication

Excel

Facility portals

Vendor coordination

CMMS

Procurement

Education

High school diploma or equivalent

Associate's or Bachelor's degree in facilities management

Tools

Microsoft Office Suite

Facility management portals

CMMS systems

Purchase order systems

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to join our on-site team in Chicago, IL. The role focuses on coordinating facility operations, managing parking, and supporting procurement alongside financial processes.

The candidate will work with the facilities management team to ensure smooth workplace operations and high service levels. The position requires a high school diploma or equivalent and 2+ years in facility administration or related roles.