Facilities Operations Budget & Projects Coordinator

Worcester State University; Worcester (MA); On-site; USD 72,000 - 75,000; Full time

Benefits offered by this job

Health insurance options

Pension or 401(a) plan

Life insurance

Long-term disability

Dental insurance

20 vacation days per year

15 sick days per year

5 personal days per year

Paid holidays

Tuition remission

Job summary

Worcester State University is seeking a Staff Assistant in Facilities Operations to provide comprehensive administrative and financial support. The role manages day-to-day budget, purchasing, and project accounting for capital and deferred maintenance projects, while serving as the primary customer-service representative for the department.

The ideal candidate will have 3+ years of office management experience, strong Excel/Word/PowerPoint skills, and knowledge of university accounting

Qualifications

• At least three (3) years of full-time or equivalent part-time experience in office management, budgeting, accounting, or records management.
• Proficiency with spreadsheet, word processing, and presentation software (Microsoft Excel/Word/PowerPoint; Google Workspace).
• Knowledge of accounting principles, University and State practices, and procurement policies.

Responsibilities

• Create and manage blanket orders and purchase orders for Facilities budget centers.
• Process department invoices with correct codes and documentation for timely payment.
• Track POs, blanket orders, expenses, and draw-down values for capital and deferred maintenance projects.
• Prepare monthly budget-to-actual reports for budget managers.
• Assist with fiscal year-end close and provide ad hoc financial reports.

Skills

Communication skills

Organizational skills

Budgeting

Education

Associate's degree in Accounting or Business Administration

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Workspace

Job description

Worcester State University is seeking a Staff Assistant in Facilities Operations to provide comprehensive administrative and financial support. The role manages day-to-day budget, purchasing, and project accounting for capital and deferred maintenance projects, while serving as the primary customer-service representative for the department.

The ideal candidate will have 3+ years of office management experience, strong Excel/Word/PowerPoint skills, and knowledge of university accounting