Assistant Director, Payment Services Operations Manager

Worcester State University; Worcester (MA); Vor Ort; USD 87.000 - 92.000; Vollzeit

Benefits dieser Stelle

Health insurance plan options

Pension or 401(a) and supplemental

Life insurance up to 8x the annual

Long-term disability coverage

Dental insurance

20 vacation days accrued per year

15 sick days accrued per year

5 personal days per year

Paid holidays

Tuition remission for self, spouse, &/

and dependent children

Zusammenfassung

Worcester State University is seeking an Assistant Director, Payment Services Operations Manager to oversee day-to-day vendor payments and the Accounts Payable staff. You will manage Mosaic-based processes, encumbrances, and collaborate with the CFO on utility payments and 1099s.

Role involves ensuring accuracy of invoices, proper GL coding, and continuous process improvement. Extensive knowledge of GAAP and state regulations is preferred; a strong leader will guide the AP team.

Qualifikationen

• Bachelor's degree in Business Administration, Accounting, Finance, or similar field.
• At least five years of experience in accounting and/or accounts payable; two years in supervision.
• Ability to manage, plan, and assign work; evaluate performance.
• Ability to create, analyze, and interpret financial information and scenarios.
• Ability to work collaboratively with internal and external constituents.
• Ability to pass a thorough background check and CORI.

Aufgaben

• Manage accounts payable and encumbrance process in Mosaic; reconcile funds.
• Collaborate with Accounting Office to improve processes.
• Oversee utility payments and net metering credits with CFO/Director.
• Handle 1099 processing, W-9s, and ACH vendor verification.
• Assist in resolving issues and coordinating with Finance on encumbrances.
• Ensure vendor invoices reflect contract prices and proper GL/account codes.
• Supervise Accounts Payable staff and conduct annual evaluations.
• Support vouching of invoices and timely payments; respond to AP inquiries.
• Assist in developing and implementing AP policies and procedures.

Kenntnisse

Accounting

People management

Analytical skills

Team collaboration

Problem solving

Ausbildung

Bachelor's degree in Business Administration/Accounting/Finance

Tools

MMARS/Mosaic

Jobbeschreibung

About Worcester State University:

WORCESTER STATE UNIVERSITY is a liberal arts and sciencesuniversity with a long tradition of academic excellence dating backto 1874, as well as an Afford? Wait. Our workforce is dedicated to academic quality, student-centeredprogramming, engaged citizenship, open exchanges of ideas,diversity and inclusiveness, and civility and integrity. We arelooking for job applicants who share these values and commitment toour students.

Worcester State is centrally located in Massachusetts, about anhour's drive from Boston, Springfield, and Providence, RhodeIsland. Our 58-acre campus is nestled in the residential northwestside of Worcester--the second largest city in New England and hometo 37,000 college students at more than a dozen colleges anduniversities. Over 6,000 of those students attend WorcesterState--approximately 5,300 are undergraduates and 1,000 aregraduate students. Learn more about us at worcester.edu/about.

Job Description:

OFFICIAL TITLE:

Assistant Director, Payment ServicesOperations Manager

SUPERVISION RECEIVED:

Director, Procure to PayServices

SUPERVISION EXERCISED:

Accounts Payable Staff

General Statement of Duties:

The Assistant Director, PaymentServices Operations Manager is responsible for day-to-dayoperations of all payments to vendors and suppliers for theuniversity, and oversight of the accounts payable staff. Theincumbent will manage the accounts payable function and theencumbrance-to-payment process in the Massachusetts FinancialManagement System, Mosaic (formerly MMARS). They will assist theDirector of Procure to Pay Services in planning, directing, andmanaging the university's accounts payable processes.

Responsibilities:

1. (E) Manages the accounts payable and encumbrance process forcritical repairs and small repairs that need to be recorded in thestate accounting system (Mosaic). Includes reconciling the localaccounts/funds and managing accounts payable or similar accountingsystems for all bills related to University's services.
2. (E) Collaborates with the Accounting Office and Controller on a regular basis to ensure processes are running efficiently as wellas identifying needs for improvement.
3. (E) Collaborates with the CFO and Director of P2P on utilitypayments and net metering credits.
4. (E) Responsible for all 1099 processing on an annual basis, W9,and ACH vendor verification.
5. (E) Assists in resolving all issues that concern the departmentduring the fiscal year, including the opening and closing of thestate accounting system, Mosaic, and other University paymentsystems.
6. (E) Assists the Director of Procure to Pay Services by workingwith the Finance and Accounting Units to ensure that funds areproperly committed/encumbered during the fiscal year and that fundsare re-allocated/obligated as needed.
7. (E) Ensures that vendor/supplier invoices reflect thecosts/prices offered on awarded contracts.
8. (E) Manages the Accounts Payable staff, including ensuring thatannual performance evaluations are completed in a timely andcomprehensive manner, identifying the training needs of staff, andproviding any necessary training.
9. (E) Supports the vouching of vendor/supplier invoices as neededby the Department.
10. (E) Verifies the accuracy of vendor invoices and confirms thecorrect GL account and unit and source codes.
11. (E) Responds to external vendors and internal managers with APinquiries.
12. (E) Monitors the timely completion of payments, the applicationof payments, and processing, verifying, and reconcilinginvoices.
13. (E) Reviews weekly vendor payment reports for accuracy androutine scanning of documentation for audit compliance.
14. (E) Communicates with vendors on billing issues as well asproviding technical assistance to vendors and employees to ensuresuperior customer service and compliance with University rules andregulations.
15. (E) Participates in the development and implementation of theUniversity's accounts payable policies and procedures.
16. (E) Proactively identifies solutions for process improvementsand implements effective solutions.
17. (E) Supports ongoing department initiatives which includemoving to paperless, cross-training, standardized/routinereporting, and performance management.
18. (E) Prepares and disseminates information internally regardingpayment statuses and processes; maintains related electronic andhard-copy files.
19. (E) Demonstrates civility and professional, customer-serviceoriented behavior, worthy of emulation by other staff andstudents.
20. (E) Responsible for contributing to the WSU StrategicPlan.
21. (E) Responsible for contributing to EqualOpportunity/Affirmative Action objectives.
22. Performs other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor's degree in Business Administration, Accounting,Finance, or similar field or an equivalent combination of relevanteducation, training, and experience.
• At least five years of experience in accounting and/or accountspayable and two years of experience managing/supervising employees(or equivalent combination of education and work experience).
• Proven ability to manage and supervise, including planning andassigning work according to the nature of the job to beaccomplished, the capabilities of subordinates, and availableresources, controlling work through periodic reviews and/orevaluations.
• Ability to create, analyze, and interpret financial informationand scenarios.
• Ability to identify and solve problems.
• Ability to work collaboratively with internal and externalconstituents, including cross-divisionally andcross-departmentally.
• Ability to successfully pass a thorough background check andCORI check.
• Ability to perform the essential functions of the position withor without reasonable accommodation.

Preferred Qualifications:

• Experience in applying generally accepted accounting principles(GAAP), financial accounting theory and practice, and experiencepreferred with governmental accounting standards (GASB).
• CPA certification.
• Experience within a complex and large public higher educationor non-profit organization.
• Ability to independently and accurately query and extract datafrom relational databases for multiple business purposes andconvert to functional report formats and explain conclusions.
• Knowledge and understanding of the Commonwealth ofMassachusetts reporting system (MMARS/Mosaic) and stateappropriations.
• Advanced knowledge of Excel, Gmail, Accounting and ERPsoftware.
• Experience with Projects Accounting or another similarmodule.
• Experience with implementation of new billing/platformsystems.
• Knowledge and understanding of state finance law as well aspayment and procurement regulations.

Additional Information:

This is a full-time, benefited, exempt, APA professional position.The firm annual salary range for this position is $87,000.00-$92,000.00, commensurate with relevant professional experience andeducation.

Here at Worcester State University, it is strongly recommended thatall employees be vaccinated against COVID-19 before they beginemployment.

Worcester State University offers a competitive benefits packagethat includes:

• a choice of 8 different pre-taxed, health insurance planoptions
• a choice of pension or 401(a), and supplemental plan retirementoptions
• life insurance up to 8x the annual salary
• long-term disability coverage
• dental insurance
• 20 vacation days accrued per year
• 15 sick days accrued per year
• 5 personal days per year
• paid holidays
• tuition remission for self, spouse, and dependent children
• and more...

We are an equal opportunity/Affirmative Action Employer. M/F/D/V.Members of traditionally underrepresented groups are stronglyencouraged to apply.