Onsite Operations & Facilities Coordinator

University of Massachusetts; Westborough (MA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

University of Massachusetts President’s Office is seeking an Operations Coordinator in Westborough, MA. The role supports daily office operations, coordinating access, vendor relations, events, mailroom, and procurement to keep the workplace safe and efficient.

The position is primarily on-site in Westborough with potential hybrid tasks; requires an associate degree or equivalent experience and at least five years in operations support.

Qualifications

• Requires an Associate’s degree or equivalent experience.
• Minimum of five years of operations support in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Proficient with office procedures and equipment; MS Office.
• Ability to multi-task, prioritize, and meet deadlines.

Responsibilities

• Provide front desk reception support and handle inquiries.
• Assist with badge/visitor management and access requests.
• Coordinate facility maintenance with property management and vendors; track work orders.
• Oversee mailroom, shipping, and office supply restocking.
• Plan and support meetings and events, including room setup and logistics.
• Enter requisitions, purchase orders, and process invoices; track approvals.

Skills

Office administration

Communication

Vendor coordination

Facility management

Microsoft Office

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Job description

University of Massachusetts President’s Office is seeking an Operations Coordinator in Westborough, MA. The role supports daily office operations, coordinating access, vendor relations, events, mailroom, and procurement to keep the workplace safe and efficient.

The position is primarily on-site in Westborough with potential hybrid tasks; requires an associate degree or equivalent experience and at least five years in operations support.