Facilities Operations Budget & Admin Specialist

Worcester State University; Worcester (MA); On-site; USD 72,000 - 75,000; Full time

Benefits offered by this job

Health insurance options

Pension or 401(a) plan

Life insurance up to 8x salary

Long-term disability

Dental insurance

Vacation and sick leave

Personal days and paid holidays

Tuition remission

Job summary

Worcester State University in Worcester, MA, seeks a Staff Assistant for Facilities Operations to manage budget, purchasing, and project accounting, acting as the department's primary customer service liaison. The role supports capital and deferred maintenance projects, coordinates with vendors, and prepares monthly financial reports while ensuring compliance with state policies.

A minimum of three years in office administration is required; a related Associate’s degree is preferred, with strong

Qualifications

• Three or more years of full-time (or equivalent) experience in office management, budgeting, accounting, records management or contract administration.
• Proficiency with spreadsheet, word processing, and presentation software (Excel, Word, PowerPoint, Google Workspace).
• Knowledge of accounting principles and state accounting practices.
• Knowledge of State procurement policies.
• Excellent oral and written communication and customer service skills.
• Ability to pass a background and CORI check and work with diverse populations.

Responsibilities

• Manage day-to-day budget, purchasing, and project accounting for Facilities budget centers and capital/deferred maintenance projects.
• Prepare monthly budget-to-actual reports and assist with year-end close and budget transfers.
• Coordinate with vendors and university departments to ensure compliance with procurement policies.
• Maintain records, warranties, O&M manuals, specifications, and project documentation.
• Provide monthly reports and financial metrics related to campus facilities costs and usage.

Skills

Office management

Budgeting

Accounting principles

Communication

Multitasking

Diversity awareness

Education

Associate's degree in Accounting

Associate's degree in Business Administration

Tools

School Dude

Job description

Worcester State University in Worcester, MA, seeks a Staff Assistant for Facilities Operations to manage budget, purchasing, and project accounting, acting as the department's primary customer service liaison. The role supports capital and deferred maintenance projects, coordinates with vendors, and prepares monthly financial reports while ensuring compliance with state policies.

A minimum of three years in office administration is required; a related Associate’s degree is preferred, with strong