Facilities & Operations Coordinator

Unified Procurement Services Team (UPST); Westborough (MA); On-site; CAD 64,000 - 86,000; Full time

Job summary

The Operations Coordinator at the University of Massachusetts President’s Office in Westborough, MA supports daily office operations by coordinating building access, visitor management, and working with property management and vendors to keep the workplace clean, safe, and fully operational.

They also support meetings and events (room scheduling, setup, and event logistics), manage mailroom and office supplies, enter and track procurement requests and invoices, and help document procedures while

Qualifications

• Associate’s degree or equivalent experience.
• Five years of operations support experience in a fast-paced office.

Responsibilities

• Provide front office reception and handle inquiries.
• Support building access control, badge requests, and visitor management.
• Coordinate facility maintenance and vendor work orders to completion.
• Manage mailroom, supplies, requisitions, and invoices; track approvals.
• Assist in documenting operational procedures and communicating updates.

Skills

Excellent communication

Microsoft Office

Organizational skills

Prioritization

Education

Associate degree or equivalent

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

The Operations Coordinator at the University of Massachusetts President’s Office in Westborough, MA supports daily office operations by coordinating building access, visitor management, and working with property management and vendors to keep the workplace clean, safe, and fully operational.

They also support meetings and events (room scheduling, setup, and event logistics), manage mailroom and office supplies, enter and track procurement requests and invoices, and help document procedures while