Operations & Facilities Coordinator

University of Massachusetts; Shrewsbury (MA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

University of Massachusetts in Westborough, MA is seeking an Operations Coordinator to support daily office operations, coordinate building access, visitor management, and partner with property management and vendors to keep the workplace clean, safe, and fully operational.

Responsibilities include coordinating events and meetings, managing mailroom and office supplies, handling procurement requests and invoices, and assisting with procedures and communications to keep departments informed;

Qualifications

• Associate's degree or equivalent experience.
• Excellent communication skills, verbal and written.
• Proficiency with Microsoft Office applications.

Responsibilities

• Provide front office reception and handle inquiries.
• Support building access control, badge and visitor management.
• Coordinate maintenance with property management and vendors; track work orders.
• Oversee minor maintenance tasks and escalate vendor repairs.
• Manage office equipment and service support as needed.
• Conduct routine walkthroughs to ensure clean, safe spaces.
• Maintain emergency supplies and assist with procedures.
• Enter requisitions, purchase orders, and invoices; track approvals.

Skills

Communication

Microsoft Office

Office procedures

Multi-tasking

Organizational skills

Education

Associate's degree or equivalent experience

Bachelor's degree

Tools

Microsoft Office

Job description

University of Massachusetts in Westborough, MA is seeking an Operations Coordinator to support daily office operations, coordinate building access, visitor management, and partner with property management and vendors to keep the workplace clean, safe, and fully operational.

Responsibilities include coordinating events and meetings, managing mailroom and office supplies, handling procurement requests and invoices, and assisting with procedures and communications to keep departments informed;