Facilities Operations & Budget Analyst

NWACC; Minnesota; On-site; USD 25,000 - 29,000; Full time

Job summary

NorthWest Arkansas Community College (NWACC) is seeking a Facilities Fiscal Support Analyst to act as the facilities coordinator and provide administrative support to the Physical Plant Department. The role involves managing records, budgets, and systems such as ServiceNow and Ad Astra to keep facilities' data accurate and compliant.

Responsibilities include handling space inventory, asset records, and maintenance scheduling, while coordinating with various campus teams to ensure smooth

Qualifications

• Associate degree in business administration or related field
• Two years of office management experience
• Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee
• Ability to work effectively with employees at all levels and communicate clearly in written and oral formats

Responsibilities

• Assist in the maintenance of current space inventory and facility maps for all NWACC locations; co-administer the Ad Astra scheduling system to manage classroom and resource data
• Oversee the NWACC Physical Plant records, arrange records destruction, and maintain warranty, and vehicle records; assist with the coordination of surplus asset management
• Manage the ServiceNow CMMS database, including preventive maintenance scheduling and user access, and handle work order requests for Physical Plant staff
• Prepare and track the Physical Plant’s budget, manage utility usage records, handle Wright Express fuel card activity, and process purchase requisitions and contracts
• Monitor parts/supplies inventory, maintain inspection schedules and equipment certifications (e.g., FCC licenses, generators, elevators, fire systems)
• Administer physical and electronic key/access systems using Key Wizard and Keri Client software; track issuance/returns and coordinate changes
• Develop and interpret facility-related policies and procedures; ensure compliance with state/federal laws; prepare reports and manage inspection documentation

Skills

MS Office suite

HRIS systems

Communication

Time management

Discretion with sensitive information

Education

Associate degree in business administration

Two years of office management experience

Tools

ServiceNow

Ad Astra

Keri Client

Key Wizard

CMMS

Job description

NorthWest Arkansas Community College (NWACC) is seeking a Facilities Fiscal Support Analyst to act as the facilities coordinator and provide administrative support to the Physical Plant Department. The role involves managing records, budgets, and systems such as ServiceNow and Ad Astra to keep facilities' data accurate and compliant.

Responsibilities include handling space inventory, asset records, and maintenance scheduling, while coordinating with various campus teams to ensure smooth