Campus Events & Logistics Coordinator

StartupNWA; Northern (KY); Hybrid; USD 38,000 - 43,000; Full time

Job summary

NorthWest Arkansas Community College (NWACC) invites applications for a Special Events Coordinator at the Washington County location. You will schedule internal and external facility use, coordinate event logistics, respond to room requests, and maintain Ad Astra records and reports.

Evening or weekend work may be required, and you will liaise with IT, Marketing, Campus Security, and vendors to ensure successful events.

Qualifications

• Requires high school diploma or equivalent and at least two years of event or related experience.
• Preferred Bachelor’s degree from accredited institution.

Responsibilities

• Independently schedule internal and external non-academic facility use at the Washington County location.
• Interpret facility policies and exercise sound judgment when approving or coordinating facility use.
• Advise event organizers on resources, coordinate logistics, and communicate needs to IT, Physical Plant, and Campus Security.
• Prepare event contracts, support scheduling system improvements, and recommend process enhancements.
• Schedule appointments, provide facility tours, consult with customers on event needs, and draft communications.
• Meet customers on event days to confirm setup and coordinate IT/AV needs.
• Remain available for evening or weekend events; travel to Bentonville may be required.
• Coordinate event communications, lobby monitor content, and signage in partnership with Marketing and the Washington County team.
• Maintain customer databases and Ad Astra records, prepare reports, and collaborate with college departments on special events.
• Build and maintain relationships with vendors and external resource providers.
• Process customer billing through Workday.
• Monitor AV equipment and technology resources.
• Train others in safe and proper equipment operations.

Skills

Policy interpretation

Prioritization

Decision making

Problem solving

Public liaison

Diplomacy

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Job description

NorthWest Arkansas Community College (NWACC) invites applications for a Special Events Coordinator at the Washington County location. You will schedule internal and external facility use, coordinate event logistics, respond to room requests, and maintain Ad Astra records and reports.

Evening or weekend work may be required, and you will liaise with IT, Marketing, Campus Security, and vendors to ensure successful events.