Facilities Fiscal Support Analyst

NWACC; Minnesota; On-site; USD 25,000 - 29,000; Full time

Job summary

NorthWest Arkansas Community College (NWACC) is seeking a Facilities Fiscal Support Analyst to act as the facilities coordinator and provide administrative support to the Physical Plant Department. The role involves managing records, budgets, and systems such as ServiceNow and Ad Astra to keep facilities' data accurate and compliant.

Responsibilities include handling space inventory, asset records, and maintenance scheduling, while coordinating with various campus teams to ensure smooth

Qualifications

• Associate degree in business administration or related field
• Two years of office management experience
• Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee
• Ability to work effectively with employees at all levels and communicate clearly in written and oral formats

Responsibilities

• Assist in the maintenance of current space inventory and facility maps for all NWACC locations; co-administer the Ad Astra scheduling system to manage classroom and resource data
• Oversee the NWACC Physical Plant records, arrange records destruction, and maintain warranty, and vehicle records; assist with the coordination of surplus asset management
• Manage the ServiceNow CMMS database, including preventive maintenance scheduling and user access, and handle work order requests for Physical Plant staff
• Prepare and track the Physical Plant’s budget, manage utility usage records, handle Wright Express fuel card activity, and process purchase requisitions and contracts
• Monitor parts/supplies inventory, maintain inspection schedules and equipment certifications (e.g., FCC licenses, generators, elevators, fire systems)
• Administer physical and electronic key/access systems using Key Wizard and Keri Client software; track issuance/returns and coordinate changes
• Develop and interpret facility-related policies and procedures; ensure compliance with state/federal laws; prepare reports and manage inspection documentation

Skills

MS Office suite

HRIS systems

Communication

Time management

Discretion with sensitive information

Education

Associate degree in business administration

Two years of office management experience

Tools

ServiceNow

Ad Astra

Keri Client

Key Wizard

CMMS

Job description

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

The Facilities Fiscal Support Analyst acts as the facilities coordinator and provides administrative support to the Physical Plant Department. Responsibilities include managing records for the department, departmental budget, ServiceNow software, and other duties as assigned. The position also serves as Co-Resource Administrator for the Ad Astra system, maintaining its features and resources. All duties are performed in accordance with local, state, and federal laws as well as institutional policies.

Essential Duties:

• Assist in the maintenance of current space inventory and facility maps for all NWACC locations; co-administer the Ad Astra scheduling system to manage classroom and resource data
• Oversee the NWACC Physical Plant records, arrange records destruction, and maintain warranty, and vehicle records; assist with the coordination of surplus asset management
• Manage the ServiceNow CMMS database, including preventive maintenance scheduling and user access, and handle work order requests for Physical Plant staff
• Prepare and track the Physical Plant’s budget, manage utility usage records, handle Wright Express fuel card activity, and process purchase requisitions and contracts
• Monitor parts/supplies inventory, maintain inspection schedules and equipment certifications (e.g., FCC licenses, generators, elevators, fire systems)
• Administer physical and electronic key/access systems using Key Wizard and Keri Client software; track issuance/returns and coordinate changes
• Develop and interpret facility-related policies and procedures; ensure compliance with state/federal laws; prepare reports and manage inspection documentation

Rate of Pay:

$18.55 per hour *Higher compensation may be considered based on qualifications directly related to position.

Minimum Qualifications:

• The formal educational equivalent of an associate degree in business administration, or a related field
• Two years of office management experience

Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

Knowledge, Skills, and Abilities:

• Ability to work effectively with employees at all levels, build relationships across the institution, and communicate clearly in written and oral formats
• Skilled in MS Office (Word, Excel, PowerPoint, Access) and experienced with HRIS systems
• Capable of handling sensitive information with discretion in accordance with state, federal, and institutional policies
• Self-starter who takes initiative, manages responsibilities with minimal supervision, and maintains high performance standards
• Strong ability to manage time, multitask, and stay organized in a fast-paced environment
• Proficient in conducting research, analyzing data, performing quality assurance reviews, and recommending actions
• Understanding of personnel laws, planning and analysis techniques, and departmental policies and operations

Physical Demands/Work Environment:

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is:

Frequently:

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking

Constantly:

• Hearing
• Repetitive motion
• Talking

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions:

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

NWACC is an Equal Opportunity Employer, please see our EEO policy.