Facilities Fiscal Support Analyst

NorthWest Arkansas Community College; Arkansas; On-site; USD 21,000 - 30,000; Full time

Job summary

NorthWest Arkansas Community College (NWACC) is seeking a Facilities Fiscal Support Analyst to serve as the facilities coordinator and provide administrative support to the Physical Plant Department. The role covers records management, budget oversight, and administering the Ad Astra and ServiceNow systems.

Key duties include space inventory maintenance, scheduling, records control, and compliance with policies and regulations.

Qualifications

• Associate degree or educational equivalent in business administration or related field.
• Two years of office management experience required.
• Additional education/experience may substitute for basic requirements.

Responsibilities

• Assist in maintaining space inventory and facility maps for NWACC locations.
• Co-administer Ad Astra scheduling system for classroom and resource data.
• Oversee Physical Plant records, arrange destruction, and manage warranties/vehicle records.
• Manage ServiceNow CMMS database, scheduling preventive maintenance and user access.
• Prepare and track Physical Plant budget and utility usage records; process requisitions and contracts.
• Monitor inventory, schedules for inspections, and equipment certifications.
• Administer access systems; track issuance and changes.
• Develop facility-related policies and prepare reports and inspection documentation.

Skills

MS Office

HRIS

Records management

Communication

Education

Associate degree or equivalent

Tools

ServiceNow

Ad Astra

Key Wizard

Keri Client

Job description

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

The Facilities Fiscal Support Analyst acts as the facilities coordinator and provides administrative support to the Physical Plant Department. Responsibilities include managing records for the department, departmental budget, ServiceNow software, and other duties as assigned. The position also serves as Co-Resource Administrator for the Ad Astra system, maintaining its features and resources. All duties are performed in accordance with local, state, and federal laws as well as institutional policies.

Essential Duties:

• Assist in the maintenance of current space inventory and facility maps for all NWACC locations; co-administer the Ad Astra scheduling system to manage classroom and resource data
• Oversee the NWACC Physical Plant records, arrange records destruction, and maintain warranty, and vehicle records; assist with the coordination of surplus asset management
• Manage the ServiceNow CMMS database, including preventive maintenance scheduling and user access, and handle work order requests for Physical Plant staff
• Prepare and track the Physical Plant’s budget, manage utility usage records, handle Wright Express fuel card activity, and process purchase requisitions and contracts
• Monitor parts/supplies inventory, maintain inspection schedules and equipment certifications (e.g., FCC licenses, generators, elevators, fire systems)
• Administer physical and electronic key/access systems using Key Wizard and Keri Client software; track issuance/returns and coordinate changes
• Develop and interpret facility-related policies and procedures; ensure compliance with state/federal laws; prepare reports and manage inspection documentation

Rate of Pay:

$18.55 per hour *Higher compensation may be considered based on qualifications directly related to position.

Minimum Qualifications:

• The formal educational equivalent of an associate degree in business administration, or a related field
• Two years of office management experience
• Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

Knowledge, Skills, and Abilities:

• Ability to work effectively with employees at all levels, build relationships across the institution, and communicate clearly in written and oral formats
• Skilled in MS Office (Word, Excel, PowerPoint, Access) and experienced with HRIS systems
• Capable of handling sensitive information with discretion in accordance with state, federal, and institutional policies
• Self-starter who takes initiative, manages responsibilities with minimal supervision, and maintains high performance standards
• Strong ability to manage time, multitask, and stay organized in a fast-paced environment
• Proficient in conducting research, analyzing data, performing quality assurance reviews, and recommending actions
• Understanding of personnel laws, planning and analysis techniques, and departmental policies and operations

Physical Demands/Work Environment:

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is:

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking
• Hearing
• Repetitive motion
• Talking

The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions:

The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

NWACC is an Equal Opportunity Employer, please see our EEO policy.

About NWACC (Additional Information)

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and the surrounding areas. As the largest community college in Arkansas, it offers a full range of associate degrees, certificates and workforce training that can lead to careers in business, computer science, art, communications, culinary, nursing, construction and more. NWACC faculty and staff are committed to the success of our students and helping them develop intellectually, personally and interpersonally. NWACC professors are exceptional scholars who mentor traditional and nontraditional students within a campus and online environment that values and encourages diverse perspectives and ideas. Northwest Arkansas is one of the most economically stable regions in the nation and serves as the base of operations for Walmart, Tyson Foods Inc., and J.B. Hunt Transport Services. Their close proximity to the college offers opportunities for internships, career training and post-graduation employment, as well as access to world-class art, culture and entertainment. Arkansas’ Ozark Mountains also offer wonderful outdoor experiences and hiking trails within a short drive of the college. With its strong economy, beautiful surroundings and high-end amenities, Northwest Arkansas is also often ranked by publications as one of the nation's best places to live. With its steady growth in population, it's on track to soon become one of the nation’s 100 largest metropolitan areas. Such growth has increased cultural diversity, as well as opportunities to support various cultural events, cuisine, businesses and services.

NWACC is an equal opportunity, affirmative action institution, and welcomes applications without regard to age, race, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity.