Facilities Operations Assistant

Jones Lang LaSalle Incorporated; Jersey City (NJ); On-site; USD 86,000 - 125,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Jersey City, NJ is seeking an Assistant Facility Manager to oversee daily building operations and ensure a safe, efficient workplace. Reporting to the Sr.

Facility Manager, you will coordinate with vendors and internal teams to deliver high-quality maintenance and services. The role requires an associate or technical degree and at least three years in commercial property or facilities management.

Qualifications

• Associate degree, technical degree, or equivalent combination of education and relevant experience.
• Minimum of 3 years of commercial property management or facilities management experience.
• Working knowledge of building systems including HVAC, fire/life safety, BMS, plumbing, water treatment, and electrical systems.
• Experience coordinating vendors, contractors, and maintenance activities within a commercial environment.
• Strong communication, organizational, and problem-solving skills with the ability to interpret technical documentation.
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
• Experience using CMMS platforms and other facility management technology tools.

Responsibilities

• Oversee daily facility operations including HVAC, fire/life safety, BMS, landscaping, plumbing, electrical, and other building services.
• Coordinate with vendors, contractors, and onsite teams to ensure high-quality service delivery and timely completion of maintenance and repair activities.
• Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.
• Assist in the development and management of operating budgets, including reviewing maintenance and repair proposals for cost effectiveness and compliance.
• Support sourcing and contract management activities, including bid reviews, vendor selection, and service contract administration.
• Serve as a liaison between clients, vendors, contractors, and internal JLL teams to ensure effective communication and customer satisfaction.
• Participate in pilot programs, process improvements, and special projects that enhance operational performance and occupant experience.

Skills

Vendor coordination

Building systems

MS Office

Communication

Problem solving

CMMS

SharePoint

Education

Associate/Technical degree

Tools

CMMS

SharePoint

Excel/Office

Job description

Jones Lang LaSalle Incorporated in Jersey City, NJ is seeking an Assistant Facility Manager to oversee daily building operations and ensure a safe, efficient workplace. Reporting to the Sr.

Facility Manager, you will coordinate with vendors and internal teams to deliver high-quality maintenance and services. The role requires an associate or technical degree and at least three years in commercial property or facilities management.