Facilities Operations Analyst - Data-Driven & Budget-Smart

Amadeus IT Group; Irving (TX); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Amadeus IT Group in Dallas, TX is seeking a Facilities Operations Analyst to support NORAM Real Estate and Building & Facilities teams in coordinating operations and data across the region.

You will manage occupancy, space usage, maintenance, and service records, prepare updates, and assist with budget forecasting and vendor management. Strong Excel and cross-functional communication with Finance, Procurement, and vendors are essential.

Qualifications

• 3 to 5 years of relevant experience in Facilities Management, workplace operations, business operations, or a related multi-site corporate environment.
• You understand facilities operations and can connect operational follow-up with financial, vendor, workplace, and reporting impacts.
• Experience with budgets, purchase orders, invoices, accruals, forecasts, operational trackers, reports, or dashboards.
• Strong Excel skills and are confident in organizing, validating, analyzing, and presenting operational and financial information.
• You communicate clearly and coordinate effectively with Finance, Procurement/Sourcing, vendors, local office contacts, regional stakeholders, and corporate teams.
• You are proactive, service-oriented, detail-focused, and able to manage multiple responsibilities with autonomy and follow-through.
• A bachelor’s degree in Facilities Management, Business Administration, Finance, Real Estate, Engineering, Operations Management, or related field is preferred.
• Experience with vendor management, sourcing, contract administration, occupancy data, space utilization, workplace operations, or related business systems is preferred.

Responsibilities

• Coordinate facilities operations across NORAM, including maintenance, service requests, vendor interventions, and risks.
• Act as a coordination point with local office contacts across NORAM, maintaining visibility on open actions and dependencies.
• Collect, validate, and maintain facilities and workplace data (occupancy, space usage, booking, access, service records).
• Prepare structured operational updates with status, issues, pending actions, risks, and follow-ups for management.
• Coordinate facilities-related financial information (POs, invoices, accruals, budget consumption, forecast inputs).
• Monitor costs vs budget, analyze variances, and prepare updates for management review.
• Organize vendor, sourcing, and contract information and support RFPs, vendor comparisons, and service reviews.
• Contribute to building & facilities activities in other regions when required.

Skills

Excel

Budgets & PO/Invoices

Accruals & Forecasts

Dashboards & Reports

Vendor Management

Cross-functional Coordination

Facilities Management

Education

Bachelor's degree (Facilities Management/Business/Finance/Real Estate/Engineering)

Job description

Amadeus IT Group in Dallas, TX is seeking a Facilities Operations Analyst to support NORAM Real Estate and Building & Facilities teams in coordinating operations and data across the region.

You will manage occupancy, space usage, maintenance, and service records, prepare updates, and assist with budget forecasting and vendor management. Strong Excel and cross-functional communication with Finance, Procurement, and vendors are essential.