Facilities & Office Services Coordinator

Financial Services/Investment Bank; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Golub Capital’s Facilities Department seeks a motivated professional to support day-to-day office operations and space management in our New York office. You will handle service issues, coordinate vendors, assist with invoices, and support new hires with orientations in a fast-paced environment.

The ideal candidate has at least 2 years of corporate office experience, a Bachelor's degree, strong MS Office skills, and the ability to maintain confidentiality.

Qualifications

• Bachelor’s degree required.
• A minimum of 2 years of corporate office experience; facilities or project management experience preferred.
• Strong Microsoft Office skills; familiarity with SharePoint and CRM a plus.
• Strong relationship-building skills and a helpful attitude.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Strong work ethic.
• Must be flexible about hours and available after hours on work-provided cell phone.
• Must have the ability to work from 8:30 AM – 5:30 PM.
• Proactive problem-solving approach.
• A “no task is too small” attitude.

Responsibilities

• Logging and responding to all service issues reported to the Facilities Team.
• Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance.
• Coordinating and monitoring on-site vendors such as HVAC and building engineers.
• Assisting with invoice processing and tracking.
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy.
• Handling the Facilities maintenance calendar to track all maintenance visits.
• Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management.
• Conducting new hire orientation and giving tours to new hires.
• Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage.
• Ad-hoc projects as assigned

Skills

Multitasking

Relationship building

Proactive problem-solving

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office

SharePoint

CRM

Job description

Golub Capital’s Facilities Department seeks a motivated professional to support day-to-day office operations and space management in our New York office. You will handle service issues, coordinate vendors, assist with invoices, and support new hires with orientations in a fast-paced environment.

The ideal candidate has at least 2 years of corporate office experience, a Bachelor's degree, strong MS Office skills, and the ability to maintain confidentiality.