FACILITIES ADMINISTRATOR

Financial Services/Investment Bank; New York (NY); Vor Ort; USD 60.000 - 85.000; Vollzeit

Zusammenfassung

Golub Capital’s Facilities Department seeks a motivated professional to support day-to-day office operations and space management in our New York office. You will handle service issues, coordinate vendors, assist with invoices, and support new hires with orientations in a fast-paced environment.

The ideal candidate has at least 2 years of corporate office experience, a Bachelor's degree, strong MS Office skills, and the ability to maintain confidentiality.

Qualifikationen

• Bachelor’s degree required.
• A minimum of 2 years of corporate office experience; facilities or project management experience preferred.
• Strong Microsoft Office skills; familiarity with SharePoint and CRM a plus.
• Strong relationship-building skills and a helpful attitude.
• Ability to maintain confidentiality in all aspects of job responsibilities.
• Strong work ethic.
• Must be flexible about hours and available after hours on work-provided cell phone.
• Must have the ability to work from 8:30 AM – 5:30 PM.
• Proactive problem-solving approach.
• A “no task is too small” attitude.

Aufgaben

• Logging and responding to all service issues reported to the Facilities Team.
• Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance.
• Coordinating and monitoring on-site vendors such as HVAC and building engineers.
• Assisting with invoice processing and tracking.
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy.
• Handling the Facilities maintenance calendar to track all maintenance visits.
• Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management.
• Conducting new hire orientation and giving tours to new hires.
• Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage.
• Ad-hoc projects as assigned

Kenntnisse

Multitasking

Relationship building

Proactive problem-solving

Discretion

Ausbildung

Bachelor’s degree

Tools

Microsoft Office

SharePoint

CRM

Jobbeschreibung

Job Description

The Facilities Department is responsible for space management and ensures that the Firm offers the most suitable and safe working environment for its employees and their activities. The Facilities Department at Golub Capital is involved in both strategic planning and day-to-day operations. Responsibilities include operation of all aspects of space management including working with building management, brokers, architects, general contractors and vendors. Bachelor's degree - Looking for a motivated individual with facilities and office services experience. The ideal candidate must be flexible with the ability to multi-task, make decisions in a fast-paced environment and be willing to pitch in wherever needed.The primary focus of the position is to assist the Facilities Team with handling day-to-day operations and maintenance of the office to ensure that all needs are met for onsite employees. The position offers significant visibility and impact, requiring a highly motivated, professionally mature and discreet individual.

• Logging and responding to all service issues reported to the Facilities Team
• Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance
• Coordinating and monitoring on site vendors such as HVAC and building engineers
• Assisting with invoice processing and tracking
• Performing daily walkthroughs to identify maintenance issues and taking steps to remedy
• Handling the Facilities maintenance calendar to track all maintenance visits\
• Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management
• Conducting new hire orientation and giving tours to new hires
• Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage
• Ad-hoc projects as assigned

Qualifications & Experience

• Bachelor’s degree required
• A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
• Strong Microsoft Office skills, familiarity with SharePoint and CRM program a plus
• Strong relationship building skills and possesses a helpful attitude
• Ability to maintain confidentiality in all aspects of job responsibilities
• Strong work ethic
• Must be flexible about hours and available after hours on work provided cell phone
• Must have the ability to work from 8:30 AM – 5:30 PM
• Proactive problem-solving approach
• A “no task is too small” attitude

Company Description

Investment banking boutique

Investment banking boutique