Facilities & Office Operations Specialist

Paul Hastings, LLP; New York (NY); On-site; USD 56,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) Plan and Profit Sharing

Paid Holidays

Wellbeing programs

Employee Discounts

Job summary

Paul Hastings, LLP seeks a Facilities Coordinator in New York to oversee office facilities, coordinate moves, and manage services and vendors. The role supports daily operations and reports to the Business Operations team.

The ideal candidate will have strong organizational and communication skills, proficiency with facility systems, and the ability to coordinate cross-functionally for office events and space planning.

Qualifications

• High school diploma required.
• 2+ years of administrative, operations or facilities support experience.
• 2+ years of experience in a corporate or professional services environment.
• Exceptional verbal and written communication skills.

Responsibilities

• Support, coordinate and/or perform a variety of tasks related to office facilities and daily operations.
• Provide administrative support to the Business Operations department, including inventory tracking and invoicing.
• Coordinate office moves, furniture relocations, and general maintenance of office space.

Skills

Organization

Communication

Coordination

Multitasking

English proficiency

Education

High school diploma

Associate degree

Bachelor's degree

Tools

ServiceNow

Angus

Office Space

EMS

MyKastle

CloudGate

Seamless

Job description

Paul Hastings, LLP seeks a Facilities Coordinator in New York to oversee office facilities, coordinate moves, and manage services and vendors. The role supports daily operations and reports to the Business Operations team.

The ideal candidate will have strong organizational and communication skills, proficiency with facility systems, and the ability to coordinate cross-functionally for office events and space planning.