Facilities Assistant - Office Moves, Events & Maintenance

Plona Partners; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Plona Partners, on behalf of a premier global law firm, seeks a Facilities Assistant for its Midtown Manhattan office. This role supports daily operations and upkeep of a 500,000-square-foot workspace, working closely with Facilities leadership and attorneys.

Responsibilities include preparing offices for hires and moves, coordinating HVAC and maintenance, setting up spaces for meetings and events, moving furniture, and assisting with special projects.

Qualifications

• High school diploma or equivalent required.
• Facility-related experience is a plus.
• Strong customer service and communication skills required.
• Ability to work independently while contributing to a team.
• Comfortable in a fast-paced professional setting.
• Basic MS Office skills.
• Willingness to work flexible hours including evenings/weekends/holidays.

Responsibilities

• Preparing offices and workspaces for new hires, departures, and internal moves.
• Monitoring and responding to internal facilities requests.
• Coordinating HVAC, lighting, maintenance, and building-related service requests.
• Setting up spaces for meetings, events, trials, and hearings.
• Moving, assembling, and adjusting office furniture.
• Maintaining clean, organized, and professional common areas and workspaces.
• Conducting regular floor walks and identifying maintenance needs.
• Assisting with office moves, packing, furniture repairs, and special projects.
• Working directly with attorneys, staff, building management, and Facilities leadership.

Skills

Customer service

Communication

Teamwork

Organizational skills

Problem solving

Education

High school diploma or equivalent

Job description

Plona Partners, on behalf of a premier global law firm, seeks a Facilities Assistant for its Midtown Manhattan office. This role supports daily operations and upkeep of a 500,000-square-foot workspace, working closely with Facilities leadership and attorneys.

Responsibilities include preparing offices for hires and moves, coordinating HVAC and maintenance, setting up spaces for meetings and events, moving furniture, and assisting with special projects.