Facilities Coordinator & Office Operations Lead

Paul Hastings; New York (NY); On-site; USD 56,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Prepaid Legal Insurance

Paid Holidays

PTO Program

Job summary

Paul Hastings is a leading international law firm seeking a Facilities Coordinator to support facilities operations in the New York office.

The role coordinates resources, manages work orders, and collaborates with the Events and Administrative teams to ensure smooth office functions and successful events. A minimum of 2 years in facilities or administrative support is required, with strong communication skills and proficiency in Office software.

Qualifications

• 2+ years of administrative, operations or facilities support experience.
• 2 years of corporate or professional services environment experience.
• Excellent verbal and written communication skills.

Responsibilities

• Support and perform facilities and daily operations tasks.
• Coordinate office moves and maintenance with vendors and building staff.
• Administer databases and work order systems (ServiceNow, Angus, EMS, MyKastle).
• Coordinate events logistics with Meetings & Events, Guest Services and Admin Manager.

Skills

MS Word

MS Outlook

MS Excel

MS PowerPoint

Office equipment

Vendor communications

Project coordination

Office systems

Education

High school diploma

Associates degree

Bachelor’s degree

Tools

ServiceNow

Angus

EMS

MyKastle

Job description

Paul Hastings is a leading international law firm seeking a Facilities Coordinator to support facilities operations in the New York office.

The role coordinates resources, manages work orders, and collaborates with the Events and Administrative teams to ensure smooth office functions and successful events. A minimum of 2 years in facilities or administrative support is required, with strong communication skills and proficiency in Office software.