Facilities & Office Operations Specialist (NY)

White & Case LLP; New York; Hybrid; USD 43,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Vacation time

Parental leave

Job summary

White & Case LLP in New York seeks a Facilities Assistant to support the Facilities Manager in maintaining the firm's 500,000 square feet of office space. You will help with daily operations, events, moves, and coordination with building staff.

The role requires strong organizational and communication skills, willingness to work evenings and weekends as needed, and a team-oriented approach. Prior facilities experience and proficiency with MS Office are a plus.

Qualifications

• Must be organized, efficient and detail-oriented with good follow-through.
• Must be able to take direction from clients, supervisors and peers.
• Regular predictable attendance is required.
• Experience with Microsoft Office Suite and Microsoft Word is beneficial.

Responsibilities

• Assist with monitoring internal request mailbox and respond to inquiries.
• Use building ticketing system to convey requests to management and engineers.
• Prepare and maintain offices for new hires, moves and departures.
• Ensure unassigned areas are kept clean and safe.

Skills

Organized

Customer service

Communication

Team player

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Microsoft Word

Job description

White & Case LLP in New York seeks a Facilities Assistant to support the Facilities Manager in maintaining the firm's 500,000 square feet of office space. You will help with daily operations, events, moves, and coordination with building staff.

The role requires strong organizational and communication skills, willingness to work evenings and weekends as needed, and a team-oriented approach. Prior facilities experience and proficiency with MS Office are a plus.