Facilities & Office Operations Coordinator

Haynes and Boone, LLP; New York (NY); On-site; USD 68,000 - 75,000; Full time

Job summary

Haynes & Boone, LLP in New York seeks a Facilities Coordinator to support all facets of office facilities, maintenance, and services, ensuring a safe and professional workplace. Responsibilities include inspections, minor repairs, vendor coordination, equipment care, room setup, and mail/document handling.

The role requires 2+ years of related experience, a high school diploma, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Two years of related facilities experience preferred.
• Working knowledge of copy room services, inventory control, and maintenance procedures.

Responsibilities

• Conduct daily inspections to identify maintenance, safety, and operational issues.
• Coordinate minor leasehold improvements and repairs under supervision.
• Coordinate service calls and vendor access for office equipment and appliances.
• Perform minor furniture repairs and maintain office supplies inventory.
• Monitor conference room schedules and prepare meeting spaces.
• Assist with onboarding and workspace preparation for new staff.
• Process outgoing mail and manage document production requests.
• Replace light bulbs and maintain copiers/printers, including toner resupply.
• Train staff on proper use of office equipment and ensure timely task completion.

Skills

Maintenance coordination

Office equipment repair

Inventory control

Microsoft Office

Communication skills

Time management

Prioritization

Problem solving

Education

High school diploma

Tools

Copiers and printers

Hand tools

Job description

Haynes & Boone, LLP in New York seeks a Facilities Coordinator to support all facets of office facilities, maintenance, and services, ensuring a safe and professional workplace. Responsibilities include inspections, minor repairs, vendor coordination, equipment care, room setup, and mail/document handling.

The role requires 2+ years of related experience, a high school diploma, and proficiency with Microsoft Office.