Facilities Assistant

Plona Partners; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Plona Partners, on behalf of a premier global law firm, seeks a Facilities Assistant for its Midtown Manhattan office. This role supports daily operations and upkeep of a 500,000-square-foot workspace, working closely with Facilities leadership and attorneys.

Responsibilities include preparing offices for hires and moves, coordinating HVAC and maintenance, setting up spaces for meetings and events, moving furniture, and assisting with special projects.

Qualifications

• High school diploma or equivalent required.
• Facility-related experience is a plus.
• Strong customer service and communication skills required.
• Ability to work independently while contributing to a team.
• Comfortable in a fast-paced professional setting.
• Basic MS Office skills.
• Willingness to work flexible hours including evenings/weekends/holidays.

Responsibilities

• Preparing offices and workspaces for new hires, departures, and internal moves.
• Monitoring and responding to internal facilities requests.
• Coordinating HVAC, lighting, maintenance, and building-related service requests.
• Setting up spaces for meetings, events, trials, and hearings.
• Moving, assembling, and adjusting office furniture.
• Maintaining clean, organized, and professional common areas and workspaces.
• Conducting regular floor walks and identifying maintenance needs.
• Assisting with office moves, packing, furniture repairs, and special projects.
• Working directly with attorneys, staff, building management, and Facilities leadership.

Skills

Customer service

Communication

Teamwork

Organizational skills

Problem solving

Education

High school diploma or equivalent

Job description

Plona Partners is conducting a search on behalf of an elite, globally recognized law firm for a Facilities Assistant to join its New York office. This is an excellent opportunity for someone who enjoys a hands-on, fast-paced facilities environment and wants to build their career within one of the world's most sophisticated professional services organizations.

Location: Midtown Manhattan, New York City

Hours: 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM

The Opportunity

The Facilities Assistant will support the day-to-day operation and upkeep of a nearly 500,000-square-foot New York office, working closely with Facilities leadership and supporting attorneys and professional staff throughout the firm.

Responsibilities

• Preparing offices and workspaces for new hires, departures, and internal moves
• Monitoring and responding to internal facilities requests
• Coordinating HVAC, lighting, maintenance, and building-related service requests
• Setting up spaces for meetings, events, trials, and hearings
• Moving, assembling, and adjusting office furniture
• Maintaining clean, organized, and professional common areas and workspaces
• Conducting regular floor walks and identifying maintenance needs
• Assisting with office moves, packing, furniture repairs, and special projects
• Working directly with attorneys, staff, building management, and Facilities leadership

What We're Looking For

The ideal candidate will be dependable, organized, service-oriented, and comfortable working in a physical, hands-on environment.

Key Requirements

• High school diploma or equivalent required
• Prior facilities experience is a plus
• Strong customer service and communication skills
• Ability to work independently while contributing to a team environment
• Comfortable working in a fast-paced professional setting
• Basic Microsoft Office experience beneficial
• Flexibility to work evenings, weekends, or holidays when business needs require