Facilities & Office Operations Specialist

Phyton Talent Advisors; Dallas (TX); Presencial; USD 48.000 - 72.000; Jornada completa

Descripción de la vacante

Phyton Talent Advisors is seeking a highly organized Facilities & Office Operations Coordinator to support the day-to-day operations of a corporate office in a leading financial services organization.

The role focuses on maintaining an efficient, professional workplace while coordinating facilities services, vendor relationships, and administrative activities in a fast-paced environment.

Formación

• 2+ years of experience in facilities coordination, office administration, hospitality, logistics, or a similar corporate support role.
• 1+ years of customer service experience.
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Strong organizational skills with the ability to prioritize and manage multiple responsibilities.
• Excellent interpersonal and communication skills.
• Ability to work independently, exercise sound judgment, and proactively resolve issues.

Responsabilidades

• Support daily facilities operations, including office maintenance, equipment, furniture, telecommunications, and building systems.
• Coordinate with external vendors and service providers to ensure timely completion of maintenance and facilities requests.
• Maintain vendor records, certificates of insurance, maintenance schedules, and related documentation.
• Assist with purchase order processing, invoice tracking, and obtaining necessary approvals.
• Support vendor onboarding, compliance documentation, and risk assessment processes.
• Monitor and respond to facilities service requests through internal ticketing systems and shared inboxes.
• Assist with office seating arrangements, space planning, and occupancy coordination.
• Provide reception coverage and general administrative support as needed.
• Serve as a point of contact for employees, management, and external vendors regarding workplace-related needs.
• Identify and help resolve day-to-day office and facilities issues to ensure smooth operations.

Conocimientos

Customer service

Organization

Communication

MS Office

Herramientas

Outlook

Excel

Word

PowerPoint

SharePoint

Descripción del empleo

Phyton Talent Advisors is seeking a highly organized Facilities & Office Operations Coordinator to support the day-to-day operations of a corporate office in a leading financial services organization.

The role focuses on maintaining an efficient, professional workplace while coordinating facilities services, vendor relationships, and administrative activities in a fast-paced environment.