Facilities & Office Operations Lead

Empresa Confidencial; Detroit (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Empresa Confidencial is seeking a proactive Office Coordinator to oversee daily operations, facilities, and administrative support for an expanding team in Detroit. You will help create a collaborative, efficient workplace environment and support HR, Finance, and IT functions.

Key duties include managing vendor relations, coordinating maintenance with contractors, organizing meetings, onboarding/offboarding, travel, and budget monitoring.

Qualifications

• Proven experience in office management or senior administrative roles.
• Strong communication and discretion in handling sensitive information.
• Familiarity with AI productivity tools is a plus.
• Ability to manage budgets and vendor relationships.
• Adaptable, proactive, and able to multitask in a dynamic environment.

Responsibilities

• Oversee daily office operations and facility management.
• Coordinate vendor contracts, service providers, and upkeep.
• Support HR, Finance and IT functions and confidentiality.
• Organize internal events and conference room logistics.
• Assist onboarding/offboarding, travel arrangements, and scheduling.
• Monitor budgets and ensure cost-effective procurement.
• Maintain a welcoming, collaborative office atmosphere.

Skills

Office Administration

Vendor negotiation

Budget tracking

Project coordination

Communication

Multitasking

AI productivity tools

Tools

Google Workspace

Project management tools

Microsoft Office

Job description

Empresa Confidencial is seeking a proactive Office Coordinator to oversee daily operations, facilities, and administrative support for an expanding team in Detroit. You will help create a collaborative, efficient workplace environment and support HR, Finance, and IT functions.

Key duties include managing vendor relations, coordinating maintenance with contractors, organizing meetings, onboarding/offboarding, travel, and budget monitoring.