Facilities & Office Operations Coordinator

Selective Insurance Company of America; Short Hills (NJ); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Health care plans

Retirement savings plan with company 4

Employee Stock Purchase Program

Tuition assistance and reimbursement

20 days of paid time off

Job summary

Selective Insurance Company of America seeks an Office Coordinator to support day-to-day workplace operations at the corporate headquarters in New Jersey. You will manage mail, packages, conference rooms, and office supplies while coordinating vendor support and ensuring a professional environment.

The role requires strong customer service, organization, and communication skills, with a valid driver's license and prior office or facilities experience.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in office administration, facilities support, workplace services, hospitality, mailroom operations, or related.
• Valid driver’s license and ability to operate a motor vehicle for local errands and deliveries.
• Experience in supporting a corporate headquarters or professional office environment preferred.
• Experience with mail processing, shipping systems, inventory management, or conference servicing preferred.

Responsibilities

• Receive, sort, distribute, and process mail and packages across the headquarters.
• Perform scheduled mail deliveries and coordinate outbound shipments with approved carriers.
• Provide conference room support, replenish supplies, arrange catering, and clean after events.
• Monitor and stock inventory for copy rooms, supply rooms, and shared amenities.
• Order office supplies within budgets and maintain inventory records.

Skills

Customer service

Communication

Organizational skills

Multitasking

Attention to detail

MS Office proficiency

Office equipment operation

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Selective Insurance Company of America seeks an Office Coordinator to support day-to-day workplace operations at the corporate headquarters in New Jersey. You will manage mail, packages, conference rooms, and office supplies while coordinating vendor support and ensuring a professional environment.

The role requires strong customer service, organization, and communication skills, with a valid driver's license and prior office or facilities experience.