Dynamic Office & Facilities Coordinator

Selective Insurance; Short Hills (NJ); On-site; USD 45,000 - 59,000; Full time

Job summary

Selective Insurance is seeking an Office Coordinator to support day-to-day workplace operations at our corporate headquarters in New Jersey. You will manage mail, packages, conference rooms, inventory, and supplies to maintain a clean, efficient office environment.

Responsibilities include coordinating shipments, supporting events, stocking break areas, and providing on-site coverage at the Branchville location as needed. Prior office-facing experience is required.

Qualifications

• Strong customer service orientation with the ability to interact professionally with employees, visitors, executives, and vendors.
• Excellent organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities and respond effectively in a fast-paced environment.
• Demonstrated attention to detail and commitment to maintaining high workplace standards.
• Working knowledge of Microsoft Office applications including Outlook, Word, Excel, and Teams.
• Ability to operate office equipment including copiers, printers, postage equipment, and shipping systems.

Responsibilities

• Receive, sort, distribute, and process incoming and outgoing mail, packages, overnight deliveries, and interoffice correspondence throughout the headquarters location.
• Perform scheduled mail and package deliveries throughout the office and coordinate outbound shipments utilizing approved shipping carriers and systems.
• Provide conference room and meeting support by preparing meeting spaces, replenishing supplies, arranging catering and hospitality services, and restoring conference rooms and common areas to a clean, professional condition following meetings and events.
• Monitor, stock, and maintain inventory levels for copy rooms, supply rooms, coffee stations, kitchens, break areas, and other shared workplace amenities to ensure a clean, organized, and fully supplied environment.
• Order office supplies, workplace consumables, and operational inventory in accordance with established budgets and procurement procedures. Maintain inventory records and recommend replenishment levels.
• Conduct routine inspections of office and common areas to identify maintenance, housekeeping, equipment, and supply needs; coordinate resolution or elevate issues to Facilities, building management, and external service providers as appropriate.
• Assist with employee and visitor events by supporting room arrangements, catering setup, signage, and related workplace logistics.
• Serve as an internal courier by handling occasional local deliveries and errands, including post office runs, supply pickups, and transporting materials between company locations as needed.
• Perform other administrative, operational, and facilities-related duties in support of the Facilities &Corporate Services function as assigned.
• Provide on-site support and operational coverage at the Branchville NJ location as needed to maintain business continuity during employee absences, including vacations, sick leave, and other scheduled or unscheduled time off.

Skills

Customer service

Organization

Communication

Multitasking

MS Office

Office equipment

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Selective Insurance is seeking an Office Coordinator to support day-to-day workplace operations at our corporate headquarters in New Jersey. You will manage mail, packages, conference rooms, inventory, and supplies to maintain a clean, efficient office environment.

Responsibilities include coordinating shipments, supporting events, stocking break areas, and providing on-site coverage at the Branchville location as needed. Prior office-facing experience is required.