Facilities & Office Operations Coordinator

ICE; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Intercontinental Exchange, Inc. is seeking a highly organized facilities support team member for our Jacksonville location. The role involves fast-paced, administratively intensive tasks, close teamwork, and independent work to ensure a well-run office environment.

The ideal candidate will manage supplies, coordinate vendor activities, and support new hires and mail distribution while maintaining excellent service to internal customers and building management. Weekend work may be required.

Qualifications

• 2+ years of facilities work experience
• Excellent communication and negotiating skills
• Knowledge of Microsoft Word, Excel and Outlook Express
• Organized and able to multi-task
• Able to work independently and complete necessary tasks without consistent supervision
• Outgoing personality with a positive "can do" attitude
• Excellent service mentality
• Ability to work weekends when necessary
• Open to new duties, responsibilities and change
• Physical ability

Responsibilities

• Daily restocking of office and kitchen supplies
• Daily walk through of office space to maintain the appearance of the office
• Address facility related employee requests and concerns
• Track inventory and coordinate delivery of office and kitchen supplies
• Create purchase orders for supplies
• Place orders and obtain proper approval for vendor orders
• Set up food/drinks/refreshments for meetings
• Clean up food/drinks/refreshments for meetings
• Maintain and cultivate a working relationship with the building landlord
• Maintenance of office equipment (light repair, logging service calls, escorting and supervising vendors)
• Facilitate all internal moves and set up of new hires (supplies, etc.)
• Sorting and distribution of incoming mail and packages

Skills

Communication skills

Negotiation skills

Organized

Multi-tasking

Independent work

Customer service mindset

Weekend availability

Open to change

Physical ability

Tools

Microsoft Word

Microsoft Excel

Outlook Express

Job description

Intercontinental Exchange, Inc. is seeking a highly organized facilities support team member for our Jacksonville location. The role involves fast-paced, administratively intensive tasks, close teamwork, and independent work to ensure a well-run office environment.

The ideal candidate will manage supplies, coordinate vendor activities, and support new hires and mail distribution while maintaining excellent service to internal customers and building management. Weekend work may be required.