Facilities Manager, Multi-Site Vet Network

Small Door Veterinary; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

Small Door Veterinary is seeking a Facilities Manager to oversee day-to-day operations and maintenance across a growing network of clinics. You will partner with practice teams, regional operations, vendors, landlords, and a third-party facilities partner to ensure reliable, compliant facilities.

The ideal candidate is highly organized, proactive, and able to manage multiple locations, timelines, and budgets, with hands-on experience in CMMS, HVAC, electrical, plumbing, and life-safety systems.

Qualifications

• 3–5+ years of facilities management or related experience, preferably supporting a multi-site portfolio.
• Experience in veterinary, healthcare, retail, hospitality, or another multi-location environment preferred.
• Experience with CMMS/work-order systems, vendor management, and preventative maintenance.
• Working knowledge of commercial HVAC, plumbing, electrical, and fire/life-safety systems.
• Experience managing facilities budgets, proposals, and small capital projects.
• Strong organizational, communication, and problem-solving skills.
• Ability to independently prioritize a high volume of facilities needs across multiple locations.

Responsibilities

• Manage day-to-day facilities operations across an assigned portfolio of veterinary practices.
• Triage and manage facilities requests, escalations, and emergency repairs through resolution.
• Manage work orders, preventative maintenance, and facility information through our CMMS platform.
• Coordinate and manage third-party facilities partners, contractors, and local vendors.
• Review proposals, scopes, pricing, and invoices and track facilities spending against budget.
• Coordinate with landlords and property managers on building repairs and landlord responsibilities.
• Conduct site visits and facility assessments to identify maintenance, repair, and capital needs.
• Manage preventative maintenance programs for HVAC, plumbing, electrical, fire/life-safety, and other building systems.
• Identify recurring issues and recommend repair, replacement, or capital solutions.
• Coordinate smaller capital projects, equipment replacements, and practice refreshes.- Partner with Development and Operations on capital planning, larger projects, and facilities priorities.
• Maintain clear communication with practice teams regarding issue status, timing, and resolution.
• Ability to travel regularly between practice locations.

Skills

Facilities management

Multi-site portfolio

Vendor coordination

Communication skills

Organization

Problem-solving

Tools

CMMS

Budget tracking tools

Job description

Small Door Veterinary is seeking a Facilities Manager to oversee day-to-day operations and maintenance across a growing network of clinics. You will partner with practice teams, regional operations, vendors, landlords, and a third-party facilities partner to ensure reliable, compliant facilities.

The ideal candidate is highly organized, proactive, and able to manage multiple locations, timelines, and budgets, with hands-on experience in CMMS, HVAC, electrical, plumbing, and life-safety systems.