Facilities Manager

WES HEALTH SYSTEM; Philadelphia (Philadelphia County); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off (Vacation, Sick & Public

Short Term & Long Term Disability

Job summary

WES HEALTH SYSTEM is seeking a Facilities Manager to ensure safe, reliable, and cost-effective operation and maintenance of all facilities and assets. The role focuses on leadership, hands-on problem solving, vendor management, and proactive facility improvements.

Strong knowledge of building systems and CMMS is required. Hybrid or on-site collaboration with multiple teams to sustain uptime and regulatory compliance.

Qualifications

• Bachelor’s degree in facilities management, engineering, construction management, business administration, or related field.
• At least 4 years of facilities management, maintenance, or operations experience.
• Strong knowledge of building systems (HVAC, electrical, plumbing, life-safety).
• Experience with CMMS (eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software.
• Budgeting, contract, and vendor management experience.
• Knowledge of OSHA regulations and environmental health and safety practices.

Responsibilities

• Manage daily facilities operations across buildings and sites.
• Develop, implement, and oversee preventive and predictive maintenance programs.
• Lead facilities team and coordinate with contractors and vendors.
• Monitor facility budgets and procurement.
• Ensure compliance with OSHA, building codes, fire safety, and environmental health practices.
• Oversee space planning and asset management.
• Administer vendor contracts and negotiate service levels.
• Enforce security protocols and incident response plans.
• Coordinate emergency preparedness and drills.
• Lead energy efficiency and sustainability initiatives.
• Maintain records and provide reporting on KPIs and budgets.

Skills

Leadership

Vendor management

Problem solving

Team management

Strategic planning

Communication

Education

Bachelor's degree in facilities management, engineering, construction management, business administration, or related field

Tools

CMMS (eMaint, FM:Systems, SAP PM, IBM Maximo)

MS Office / Google Workspace

Job description

Position Overview: The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment The ideal candidate demonstrates strong leadership, hands-on problem-solving, vendor management, and a proactive approach to facility improvements.

Salary: $55,00-$60,000

Key Responsibilities

• Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems.
• Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS).
• Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance.
• Assist in Monitoring and managing facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement.
• Ensure compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety).
• Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management.
• Assist in Administering vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives.
• Enforce security protocols, access control, CCTV, and incident response plans.
• Coordinate emergency preparedness and business continuity planning; lead drills and ensure proper documentation.
• Manage energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction).
• Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting.
• Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation.
• Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress.

Required Qualifications

• Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience.
• 4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred.
• Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles.
• Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace).
• Budgeting and financial acumen; contract and vendor management experience.
• Understanding of safety, OSHA regulations, environmental health and safety practices.
• Excellent leadership, communication, and interpersonal skills; customer-service oriented.
• Project management experience; ability to manage multiple tasks and priorities with attention to detail.
• Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions.

Preferred Qualifications

• Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10.
• Experience with energy management systems and green building standards (LEED knowledge a plus).
• Experience with construction or renovation project oversight. Key Competencies:
• Leadership and team development
• Operational excellence and reliability
• Vendor and contract management
• Financial stewardship and cost control
• Safety, risk management, and compliance
• Communication and stakeholder management
• Project management and strategic planning
• Customer service orientation Work Environment:
• Typical office and on-site facility environments; may require occasional evenings, weekends, or on-call responsibilities for emergency maintenance.
• Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability