Facilities Management Admin Supervisor

Norfolk State University; Norfolk (VA); On-site; USD 52,000 - 57,000; Full time

Job summary

Norfolk State University’s Department of Facilities Management is seeking an Administrative Office Specialist to perform a range of responsible, technical, and complex administrative duties supporting Facilities Management. The role includes data entry into university and state finance and procurement systems, encumbrance report analysis, and coordinating maintenance project meetings.

The ideal candidate will have 6+ years of office management or administrative secretarial experience, experience

Qualifications

• At least 6 years of office management and/or administrative secretarial experience.
• Experience with Colleague financial system (or similar PeopleSoft) and eVA Procurement platform.

Responsibilities

• Provide administrative support to Facilities Management, including data entry into university and state finance and procurement systems.
• Prepare encumbrance reports and conduct analysis.
• Review email, phone and fax messages daily and respond as needed.
• Supervise and assign work to temporary and student employees.
• Coordinate maintenance project meetings and timekeeping/leave reporting.

Skills

Office management

Administrative secretarial experience

Data entry

Tools

Colleague financial system

PeopleSoft

eVA Procurement platform

Job description

Norfolk State University’s Department of Facilities Management is seeking an Administrative Office Specialist to perform a range of responsible, technical, and complex administrative duties supporting Facilities Management. The role includes data entry into university and state finance and procurement systems, encumbrance report analysis, and coordinating maintenance project meetings.

The ideal candidate will have 6+ years of office management or administrative secretarial experience, experience