Administrative & Budget Analysis Specialist

City of Norfolk; Norfolk (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

City of Norfolk seeks a Management Analyst I to provide professional administrative and analytical support in the Director’s Office of the Department of General Services in Norfolk, VA. The role focuses on financial and budget operations, HR tasks, office logistics, and data research to enhance service delivery across divisions.

The successful candidate will post data to the general ledger, assist with onboarding, compile routine reports, coordinate mail and supplies, and help organize meetings

Qualifications

• Two (2) years of experience in data analysis, administrative coordination, or a related field; or an equivalent combination of education and experience.
• Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree or equivalent.

Responsibilities

• Posts financial data to the general ledger, performs initial budget expenditure tracking, reconciles accounts, and processes vendor payments and invoices. Drafts preliminary budget worksheets for leadership review.
• Serves as a point of contact for human resources administrative tasks, coordinates the processing of new employee onboarding, and assists with departmental personnel tracking.
• Collects, organizes, and compiles data for ongoing operational studies, assists in developing Standard Operating Procedures (SOPs), and drafts routine administrative summaries or monthly reports.
• Coordinates office essentials including picking up and processing daily departmental mail, monitoring and ordering office supplies, and maintaining office equipment such as printer paper and toner stock.
• Schedules and sets up meetings, prepares agendas, organizes logistical requirements, updates personnel files, and assists with general administrative workflow across divisions.
• Assists with departmental web page updates, supports staff with software systems, and assists on special administrative initiatives.

Skills

Data analysis

Administrative coordination

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

City of Norfolk seeks a Management Analyst I to provide professional administrative and analytical support in the Director’s Office of the Department of General Services in Norfolk, VA. The role focuses on financial and budget operations, HR tasks, office logistics, and data research to enhance service delivery across divisions.

The successful candidate will post data to the general ledger, assist with onboarding, compile routine reports, coordinate mail and supplies, and help organize meetings