Facilities & Mailroom Pro: Office Ops & AV Backup

Syneos Health, Inc.; Bridgewater (MA); On-site; USD 41,000 - 70,000; Full time

Benefits offered by this job

Company car or car allowance

Health benefits: Medical, Dental, and 

Vision coverage

401k with company match

Employee Stock Purchase Plan

Paid time off (PTO) and sick time

Job summary

Syneos Health is seeking a Facilities & Mailroom Coordinator to manage office operations, visitor management, and vendor services at the Bridgewater, NJ location. You will oversee mail handling, inventory, and general maintenance, ensuring a safe and efficient workplace for employees.

The role supports AV backup, creates maintenance records, coordinates space planning, and serves as a liaison with vendors. Strong organizational and MS Office skills are required.

Qualifications

• High school diploma or equivalent.
• Some experience providing specialized facility support.
• Proficiency using Microsoft Office Suite (Word, Excel, Power Point, Teams), voicemail, email, and Outlook calendar.
• Ability to work tactfully and effectively with all levels of employees.
• Excellent organizational and time management skills.
• Familiarity with regulatory requirements related to office operations.

Responsibilities

• Manage and facilitate a large number of incoming/outgoing packages; coordinate mail distribution.
• Procure shipping supplies and office consumables; maintain inventories.
• Coordinate repairs and address facility and equipment issues; support AV systems as backup.
• Maintain maintenance records, vendor contracts, and compliance documentation.
• Develop preventive maintenance schedules and coordinate with vendors for janitorial and related services.
• Assist with space planning, office moves, seating charts, and workstation readiness.
• Serve as back-up receptionist and support meetings and access badges.

Skills

Microsoft Office

Communication

Organization

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Syneos Health is seeking a Facilities & Mailroom Coordinator to manage office operations, visitor management, and vendor services at the Bridgewater, NJ location. You will oversee mail handling, inventory, and general maintenance, ensuring a safe and efficient workplace for employees.

The role supports AV backup, creates maintenance records, coordinates space planning, and serves as a liaison with vendors. Strong organizational and MS Office skills are required.