CRES Coordinator

Syneos Health; New Jersey; On-site; USD 48,000 - 70,000; Full time

Job summary

Syneos Health in New Jersey is seeking a CRES Coordinator to support corporate real estate operations, visitor management, office maintenance, and day-to-day facility activities. You will help ensure a safe, efficient, and welcoming environment for staff and visitors.

The role covers space planning, vendor coordination, seating charts, equipment setup, and adherence to compliance documentation. Strong organizational skills and attention to detail are essential as you partner with

Responsibilities

• Assist with general office maintenance tasks, such as coordinating repairs and addressing facility and equipment related issues.
• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation.
• Conduct regular inspections to identify maintenance needs or potential safety hazards.
• Develop and maintain a preventive maintenance schedule for office equipment and systems, ensuring timely completion of all tasks.
• Coordinate with vendors for janitorial services, pest control, waste removal, and other facility-related services.
• Assist with space planning initiatives, coordinate office moves, furniture arrangements, equipment setup, additions, and changes as required.
• Maintain up-to-date seating chart and floor plans; liaise with department management for new hire placement within the facility.
• Parking Permit/Card Audit: Manage the parking permit/card system and ensure compliance.
• May serve as the primary receptionist and/or back-up to the receptionist, including greeting visitors.
• Assist with procurement, installation, and maintenance of furniture and furniture systems.
• Manage inventory of office consumables such as stationery supplies, pantry items, etc.
• Manage the selection, placement, and maintenance of interior plants within the office space.
• Manage mail processes and shipping supplies, centralize distribution, coordinate mail distribution.
• Review and administer badge access systems and security procedures.

Job description

CRES Coordinator

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering-for each other, for our customers, and ultimately for the people who rely on the services we support.

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.


• We are committed to building an inclusive culture - where you can authentically be yourself. Central to this is our purpose - Driven to Deliver - which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone's life.


• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

JOB TITLE: SELECT ONE: JOB CODE: REPORTS TO: Corporate Real Estate Services Coordinator Corporate 03106 Director, Corporate Real Estate and Services; or designee

JOB SUMMARY

Highly organized, proactive and detail-oriented individual responsible for managing various tasks related to office operations, maintenance, and the day-to-day operations of the facility. Assist with various tasks related to visitor management, office maintenance and vendors. Primary focus will be on ensuring a safe, efficient, and comfortable working environment for all employees.

JOB RESPONSIBILITIES

Facility Operations

• Assist with general office maintenance tasks, such as coordinating repairs, and addressing facility and equipment related issues (e.g., Multifunction devices, office supplies, water fountain, coffee machines).


• Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation.


• Conduct regular inspections to identify maintenance needs or potential safety hazards.


• Develop and maintain a preventive maintenance schedule for office equipment and systems, ensuring timely completion of all tasks.


• Coordinate with vendors for janitorial services, pest control, waste removal, and other facility-related services.


• May serve as the primary regional office contact for vendor services which may include utilities, coffee service, food and drink vending machines, logistics, office supplies, mail distribution, and recycling/documenting shredding services. Ensures the most cost-effective method is used and offers alternative solutions as practical.


• Assist with space planning initiatives, coordinate office moves, furniture arrangements, equipment setup, additions, and changes as required. Collaborate with cross-functional teams to address facility-related needs or issues. Validate seating arrangements with site leadership.


• Maintain up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Corporate Services and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness.


• Parking Permit/Card Audit: Manage the parking permit/card system, conduct regular audits to ensure compliance, and address any issues or discrepancies where applicable.


• May serve as the primary receptionist and/or serve as a back-up resource to the receptionist, including greeting visitors, supporting meetings, answering phone calls, and directing inquiries to the appropriate personnel.


• Assist with the procurement, installation, and maintenance of furniture and furniture systems in accordance with company standards.


• Manage inventory of office consumables such as stationery supplies, pantry items, etc., ensuring adequate levels are maintained.


• Manage the selection, placement, and maintenance of interior plants within the office space.


• Manage incoming/outgoing mail processes within the office premises; coordinate mail distribution services efficiently (centralize distribution point, may exceptionally open/scan when no department contact in country). Procure shipping supplies such as mailboxes, labels, etc., ensuring availability for employees' use as needed.


• Safety, Security and Business Resiliency:


• Review and administer badge access systems in accordanc