Facilities Front Desk & Admin Support

Advanced Energy; Fort Collins (CO); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Job summary

Advanced Energy in Fort Collins, CO seeks an Administrative Assistant, Facilities to greet visitors, support the facilities team, and coordinate day-to-day administrative tasks. The role emphasizes excellent customer service, professional reception duties, and proactive support for multiple departments.

The ideal candidate will manage phone systems, assist with access control, and maintain a welcoming lobby while ensuring accurate communications and timely handling of requests.

Qualifications

• Computer literacy, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize work effectively.
• Ability to work independently and take initiative.

Responsibilities

• Answer, manage and screen incoming calls using a computer-based phone system.
• Assist in administration of Facilities programs and provide administrative support to facilities and other departments.
• Serve as a primary contact for general employee requests and information.
• Inform employees of arrivals of customers, clients, vendors or guests.
• Assist with door access and security management and badge administration.
• Maintain a professional lobby and reception area; ensure signage and materials are current.
• Coordinate guest visits and conference room readiness to support a positive visitor experience.
• Be a visible, approachable resource for employees, visitors, and contractors.

Skills

Customer service

Communication skills

Microsoft Office

Organizational skills

Multitasking

Independent work

Education

High School Diploma

Tools

PC-based phone systems

Job description

Advanced Energy in Fort Collins, CO seeks an Administrative Assistant, Facilities to greet visitors, support the facilities team, and coordinate day-to-day administrative tasks. The role emphasizes excellent customer service, professional reception duties, and proactive support for multiple departments.

The ideal candidate will manage phone systems, assist with access control, and maintain a welcoming lobby while ensuring accurate communications and timely handling of requests.