Administrative Assistant, Facilities

Advanced Energy; Fort Collins (CO); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Job summary

Advanced Energy in Fort Collins, CO seeks an Administrative Assistant, Facilities to greet visitors, support the facilities team, and coordinate day-to-day administrative tasks. The role emphasizes excellent customer service, professional reception duties, and proactive support for multiple departments.

The ideal candidate will manage phone systems, assist with access control, and maintain a welcoming lobby while ensuring accurate communications and timely handling of requests.

Qualifications

• Computer literacy, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Excellent customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize work effectively.
• Ability to work independently and take initiative.

Responsibilities

• Answer, manage and screen incoming calls using a computer-based phone system.
• Assist in administration of Facilities programs and provide administrative support to facilities and other departments.
• Serve as a primary contact for general employee requests and information.
• Inform employees of arrivals of customers, clients, vendors or guests.
• Assist with door access and security management and badge administration.
• Maintain a professional lobby and reception area; ensure signage and materials are current.
• Coordinate guest visits and conference room readiness to support a positive visitor experience.
• Be a visible, approachable resource for employees, visitors, and contractors.

Skills

Customer service

Communication skills

Microsoft Office

Organizational skills

Multitasking

Independent work

Education

High School Diploma

Tools

PC-based phone systems

Job description

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Title: Administrative Assistant, Facilities

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it’s like working in the best of two worlds. We operate like an agile, growing, small company - you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we’re a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy - powering the future, together.

POSITION SUMMARY:

Greets employees, customers, vendors, applicants, and other visitors while serving as the first point of contact for the Fort Collins facility. This role is responsible for creating a professional, welcoming environment by providing exceptional customer service, maintaining a polished reception area, and assisting with facility-related administrative support. The ideal candidate takes pride in the appearance of the workplace, demonstrates initiative, notices details others may overlook, and proactively helps ensure a positive experience for employees and guests.

RESPONSIBILITIES:

• Using a computer-based phone system, answers, manages and screens all incoming phone calls
• Assists in the administration of Facilities programs
• Acts as administrative support to facilities department and other departments as needed
• Acts as a single point of contact for general employee requests and information
• Informs employees of customer, client, vendor or guest arrivals
• Assists with door access & security management
• Assists with managing the tempory badges, checking out & returns
• Maintains a professional, organized, and welcoming lobby and reception area
• Ensures visitor signage, communications, badge materials, and lobby resources are current and professionally presented
• Coordinates guest visits and conference room readiness to support a positive visitor experience
• Serves as a visible and approachable resource for employees, visitors, and contractors
• If the position is job-shared, ensures seamless coverage between receptionists

WORK ENVIRONMENT:

• Location: Fort Collins, CO
• Environment: Works in a standard office environment
• Works independently & with the team in an environment that can be both fast- and slow-paced

QUALIFICATIONS

• Computer literacy, including proficiency with the Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, Internet Explorer)
• Excellent customer service and interpersonal skills
• Excellent verbal and written communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize work effectively
• Computer proficiency, including Microsoft Office applications and PC-based phone systems
• Ability to work independently and demonstrate initiative
• Ability to occasionally lift and move items weighing up to 25 pounds
• Ability to stand, walk, and move throughout the facility as needed

EXPERIENCE:

• 0-3 years of related experience
• Previous corporate office/front office experience desirable

EDUCATION:

• High School Diploma or equivalent required

COMPENSATION:

As required by multiple state pay transparency laws, Advanced Energy provides a reasonable range of compensation for each job posting. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific office location. The range of starting pay for this role is $19.00 - $27.00 per hour.

BENEFITS:

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and discounted Employee Stock Purchase Plan.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In the U.S., we offer a rich benefits package that includes:

• Medical - multiple medical plans are available to choose from
• Short and long-term disability and life insurance
• Health savings and flexible spending accounts
• Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
• 8 hours of paid volunteer time off
• 8 weeks of paid parental leave for both parents
• Company matched 401(k)
• Expanded mental health coverage and employee assistance programs
• Other voluntary benefits include critical illness, accident and hospital indemnity, pet insurance, identity theft, and legal assistance

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, ProtectedVeterans,and Individuals with Disabilities.

Advanced Energy is also committed to providing reasonable accommodations in our job application process/procedures for qualified individuals with disabilities. If you require assistance in completing an Advanced Energy application, please reach out to [e-mail].

CO ONLY:

Applications will be accepted through 11/13/2026, the company reserves the right to review applications at any point after they are submitted.